To provide administrative support to Disaster Management, Media and People and Capability sections within Council in accordance with Council Policies, and legislative requirements.

About Us

Banana Shire is situated in Central Queensland, Australia located 120 km west of the growing industrial city and port of Gladstone - and an easy drive to the city of Rockhampton.

Our population is approximately 15,000 people spread over 28,577 square kilometres. Major industries in the area include Coal Mining, Power Generation, Beef Production, dryland cropping and irrigation such as Lucerne and Cotton.

DUTIES AND RESPONSIBILITIES

- Assist in the maintenance of the Executive Services records, reports, correspondence and databases in line with Council requirements.
- Register, file, scan and manage documents in Council’s Electronic Document and Records Management System.
- Enter and update data to assist in the preparation of routine reports and extract information using Council systems.
- Process training attendance records, certificates, purchase orders and other documentation.
- Book venues, organise catering and prepare resources for training sessions, meetings and events.
- Assist with meeting preparation, minute-taking, action registers and follow-up tasks where required.
- Assist in the support of recruitment, onboarding, staff records, timesheets, requisitions and general administrative processes.
- Assist in the distribution of media and promotional material.




- Assist with disaster management planning, preparedness, response and recovery activities during disaster events.
- Maintain Council’s Disaster Management Dashboard updates and assist with emergency and event information distribution.
- Support community engagement activities, exercises, training and operational readiness for disaster management.
- Provide professional customer service to internal and external customers, including phone, email and counter enquiries
- Contribute to process improvements, new work practices and efficient administrative systems.
- Participate in training, exercises and disaster response activities as required by Council.
- Perform other duties within skills, competence, training and position classification as directed.

QUALIFICATIONS, EDUCATION AND LICENCE REQUIREMENTS

Compulsory

- Willingness and ability to obtain Certificate III in Business Administration
- Possess and maintain a current class ‘C’ manual driver’s licence

ABILITIES, SKILLS AND KNOWLEDGE REQUIRED

Compulsory

- Sound level of keyboard and computer skills
- Working knowledge or the MS Office Suite of programs
- Customer service skills Sound level of oral and written communication skills
- A solid commitment to maintaining confidentiality
- Ability to work effectively within a team
- Ability to establish work priorities and meet deadlines
- Sound understanding of and commitment to EEO and WHS principles and practices.

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📌 Trainee Administration Officer (Queensland)
🏢 Banana Shire Council
📍 Queensland