Job Description

Deputy Company Secretary – ASX 200 Property & Funds

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This is an exciting opportunity to join a leading ASX 200 Property and Funds Manager as Deputy Company Secretary, reporting into the Chief Risk Officer. Working within a well‐established, collaborative team of high performers, you will be responsible for the main listed Board as well as a portfolio of subsidiary entities. Supported by an Assistant Company Secretary and Board Administrator, you'll play a key role in delivering best‐practise governance across complex corporate and fund structures.

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Responsibilities of the role:

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- Ensure productive governance of the main listed Board and its subsidiaries, covering Boards and Committees.
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- Manage Board meetings and subcommittees, including agenda preparation, electronic Board papers, and timely delivery.
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- Attend and minuting Board and Committee meetings.
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- Maintain statutory registers for all entities, including annual solvency resolutions and notifications.
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- Keep systems updated for company records and regulatory lodgements.
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- Ensure financial accounts are approved and lodged with ASX/ASIC within the prescribed period.
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- Establish new subsidiaries and trusts, maintaining relevant statutory registers.
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- Assist in preparing annual directors' declarations and corporate governance statements.
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- Prepare ASX announcements in collaboration with the Head of Investor Relations and Company Secretary.
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- Assist in identifying and managing conflicts of interest.
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About you:

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- Minimum 10 years' practical company secretarial experience.
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- Strong knowledge of listed entity governance frameworks and fund/trust structures.
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- Highly organised, detail‐oriented and comfortable managing competing priorities.
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- Excellent communication skills with the ability to engage confidently with senior stakeholders.
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- Proficiency with Diligent Boards and Entities (or similar platforms).
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Greenfields is a specialist In‐House Legal, Company Secretary and Corporate Governance Executive Search & Recruitment firm. Partnering with a diverse portfolio of cross‐sector clients including top ASX listed organisations, non‐listed organisations, multinationals, small and medium size enterprises, and not‐for‐profits.

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Please send your resume in confidence to Catherine Wolfe‐Coote, Managing Director at [email protected].

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Greenfields will only accept documents in MS Word or PDF format. We do not accept or open external links to profiles or adverts. Only successful candidates will be contacted.

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Seniority Level

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- Director
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Employment Type

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- Full‐time
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Job Function

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- Legal and Accounting/Auditing
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Industries

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- Funds and Trusts, Investment Management, and Real Estate
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📌 Deputy Company Secretary - ASX 200 Property & Funds (New South Wales)
🏢 Greenfields Executive Recruitment & Search
📍 New South Wales