Job Description

Valeo Construction Group is an award-winning commercial builder delivering high-quality residential, commercial and mixed-use developments across Melbourne. Our continued growth has created an exciting prospect for an organized and proactive Pre-Construction Contract Administrator to join our Pre-Construction team at our South Melbourne head office.

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This is an excellent opportunity for someone with experience in contract administration, estimating, project coordination or pre-construction who enjoys working in a fast-paced environment and wants to play a key role in the successful delivery of projects before construction begins.

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Job Description

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About the Role

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Reporting to the Preconstruction Manager, you will be responsible for coordinating and administering multiple projects throughout the pre-construction phase. You will be the central point of contact for contract administration, client liaison, permit coordination and project handover activities, ensuring every project is fully prepared for a successful transition into construction.

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This role offers exposure to senior leadership, clients, consultants and authorities, making it an excellent career pathway into delivery sided contract administration.

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Key Responsibilities

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- Assist with quotations and tender administration.
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- Prepare meeting agendas, attend meetings and distribute accurate minutes.
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- Coordinate Tender Handover and Workflow Meetings.
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- Monitor and follow up pre-construction checklists to ensure project milestones are achieved.
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- Assist with permit applications and liaise with councils and relevant authorities regarding outstanding approvals, including CMPs and TMPs.
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- Prepare supporting documentation including cash flows, early works scopes and construction programs.
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- Maintain tender registers and prepare monthly reports on current,



submitted and prospective tenders.
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- Follow up submitted tenders and maintain communication with internal and external stakeholders.
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- Assist with contract reviews and tender documentation.
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- Support Directors with business development and tender presentations.
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- Coordinate communication between internal teams, consultants, authorities and clients.
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- Provide administrative support to the Pre-Construction team and assist with project design meetings during early works.
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Desired Skills and Experience

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About You

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You are highly organised, enjoy coordinating multiple priorities and thrive in a collaborative environment. You possess exceptional attention to detail and take pride in delivering high-quality work.

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You will ideally have:

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- Minimum 2 years' experience in Contract Administration, Estimating, Project Coordination or a similar construction role.
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- Experience within commercial construction or pre-construction.
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- Exposure to permits, approvals, tender administration or client liaison.
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- Strong administration and document management skills.
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- Outstanding organisational and time management skills.
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- Ability to build strong relationships with clients, consultants and internal stakeholders.
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- A proactive attitude with the ability to work independently and as part of a team.
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- High proficiency in Microsoft Office, particularly Word, Excel and Outlook.
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Why Join Valeo Construction?

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- Work with one of Melbourne's established commercial construction companies.
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- Modern South Melbourne office.
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- Diverse and exciting commercial projects.
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- Supportive and collaborative team culture.
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- Career development and mentoring opportunities.
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- Exposure to senior leadership and major project delivery.
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- Stable, long-term career with an established builder.
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📌 Preconstruction Contract Administrator (Middle Park)
🏢 Valeo Construction
📍 Middle Park