Job Description

About the Opportunity

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We are seeking a highly experienced Board Administrator to provide short‐term cover for a well‐established, purpose‐driven organisation. This is a unique prospect to support a respected leadership team within a values‐led environment, contributing to meaningful work that has a positive impact on the community.

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This role is ideal for a seasoned professional who brings maturity, discretion, and extensive board‐level experience, and is looking for a flexible, part‐time engagement.

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Key Responsibilities

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- Coordinating Board meeting logistics (both onsite and virtual)
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- Preparing and distributing agendas and board papers
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- Attending Board meetings and taking accurate, manual minutes (no AI tools)
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- Tracking, following up, and reporting on action items
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- Supporting light diary management, including forward planning and coordination
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- Ensuring seamless meeting delivery, including room set‐up and catering for onsite sessions
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- Providing administrative support to senior leadership, including calendar oversight
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- Onsite Board Meetings: Monday 24 August & Monday 21 September
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- Virtual Board Meetings: Monday 31 August & Friday 28 September
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- Start Date: Week commencing 27 July (handover included)
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About You

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- Minimum 5 years' experience supporting Boards at a professional level
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- Proven ability to take high‐quality, detailed minutes manually
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- Exceptional organisation, discretion, and professionalism
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- Confidence liaising with senior stakeholders and board members
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- Strong working knowledge of Microsoft Outlook, Microsoft Teams, and Board portals (experience with OnBoard is highly regarded)
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- A proactive, detail‐oriented approach, with the ability to work autonomously
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- Hybrid arrangement option (remote work with required onsite attendance)
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- Supportive, collaborative, and long‐standing team
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- Structured and professional setting with a strong focus on governance
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Why Apply

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This is an excellent opportunity to step into a well‐run, purpose‐driven organisation and provide meaningful support during a key period. The role offers flexibility, autonomy, and the chance to work alongside an experienced and dedicated leadership team.

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Apply Now

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Apply now if you are a seasoned Board Administrator seeking a short‐term, part‐time role where your expertise will make an immediate impact.

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Dixon Appointments values diversity and inclusion and is committed to providing a safe, inclusive and barrier‐free recruitment experience. Please indicate your preferred method of communication in your application, and let us know if you require any adjustments when dealing with us.

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By submitting your application and other personal information, you consent to this information being collected in line with our privacy policy. Follow the link to learn more – Protecting your privacy.

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📌 Board Administrator (Part-Time Contract | 10 Weeks) (Victoria)
🏢 Dixon Appointments | Recruitment Agency
📍 Victoria