Job Description

Mathos Building Group is a well-established and growing fencing and construction company delivering commercial, civil, residential, rail infrastructure and high-security fencing projects throughout Victoria.

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We are seeking an experienced, organised and detail-oriented Construction Administrator to join our team. This is an exciting opportunity to play a key role in coordinating projects and ensuring contracts are administered efficiently from award through to completion.

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About the Role

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As our Construction Administrator, you will work closely with the Managing Director, clients, principal contractors, suppliers, subcontractors and employees.

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- Rail infrastructure projects
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- Commercial and industrial fencing
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- High-security welded-mesh and palisade fencing
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- Chainmesh, tubular and boundary fencing
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- Pedestrian, sliding and automated gates
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- Minor civil works, excavation and concrete footings
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Your ability to manage multiple priorities while maintaining accuracy, professionalism and compliance will be essential to your success.

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Key Responsibilities

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- Prepare, review and administer construction project documentation.
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- Coordinate project commencement, variations, extensions of time and contract close-out.
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- Assist with estimating and preparing quotations for future projects.
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- Follow up quotations, tenders and project opportunities with clients.
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- Assist with project coordination, programming and employee scheduling.
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- Monitor contract requirements and ensure project records remain complete and up to date.
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- Organise site inductions, rail access requirements and employee compliance documentation.
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- Maintain safety documentation, Safe Work Method Statements, quality records and project registers.
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- Assist with rail-industry documentation, including RIW requirements, access bookings and possession or occupation planning.
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- Complete social procurement reporting and maintain supporting records.




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- Assist with progress claims, invoices, payment schedules and cost tracking.
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- Prepare and submit variations and supporting documentation.
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- Coordinate material procurement and communicate with suppliers regarding pricing, availability and delivery.
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- Liaise with clients, consultants, principal contractors, subcontractors and suppliers throughout the project lifecycle.
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- Maintain project files, correspondence, drawings, purchase orders and subcontractor documentation.
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- Support the Managing Director with general business administration and project reporting.
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Skills and Experience

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- Previous experience in construction administration, contract administration or project coordination.
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- Experience within commercial construction, civil works, fencing or rail infrastructure.
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- Strong written and verbal communication skills.
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- Excellent organisation and time-management skills.
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- Experience preparing progress claims, variations, purchase orders and project documentation.
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- A valuable understanding of construction contracts, project compliance and document control.
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- Confidence communicating with clients, suppliers, employees and subcontractors.
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- Strong attention to detail and the ability to manage multiple projects.
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- Experience with Microsoft Office, Excel, Outlook and construction management systems.
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- Familiarity with Aconex, RIW, Bluebeam or similar platforms would be highly regarded.
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- Knowledge of SWMS, site inductions, safety documentation and quality records.
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What We Offer

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- A key role within a growing Victorian construction business.
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- Exposure to commercial, civil, rail and high-security fencing projects.
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- The opportunity to work directly with the Managing Director and contribute to business growth.
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- A supportive and practical working environment.
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- Opportunities for professional development and increased responsibility.
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- Competitive remuneration based on experience.
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📌 Construction Administrator (Victoria)
🏢 Mathos Building Group
📍 Victoria