The Estimating & Administration Coordinator supports the business across estimating, accounts, budgeting, project administration and general office coordination.

Key Responsibilities

- Prepare estimates, quotations and tender submissions.
- Review drawings, scopes and specifications and obtain subcontractor and supplier pricing.
- Assist with project budgets, cost tracking, variations and forecasting.
- Prepare and issue invoices through Xero and assist with accounts payable and receivable.
- Reconcile invoices, purchase orders and project costs.
- Provide general administrative support to directors and project teams.
- Manage diaries, meetings, appointments and key project dates.
- Book flights, accommodation, transport and prepare travel itineraries.
- Maintain project files, registers,



compliance documents and company records.
- Assist with procurement, purchase orders, subcontractor documentation and project setup.
- Liaise professionally with clients, subcontractors, suppliers and consultants.

Skills & Experience
- Solid administration, organisation and time-management skills.
- Experience with Xero, Microsoft Excel, Word and Outlook.
- Bluebeam experience is highly regarded.
- Strong attention to detail and numerical accuracy.
- Ability to manage multiple priorities and deadlines.
- Construction, fitout or estimating experience is highly regarded.

📌 Estimating & Administration Coordinator (Sydney)
🏢 Pimlico Group
📍 Sydney