Your new company A global organisation based in the heart of the Sydney CBD is seeking an energetic Executive Assistant to join the team on a maternity leave contract through to January 2028. This role will support the General Manager and Director of Australia. The ideal candidate will have experience supporting senior executives, thrive in a fast-paced environment, and be highly adaptable.

Your new role

- Extensive diary and calendar management, including coordinating meetings and appointments across multiple stakeholders
- Manage domestic and international travel arrangements, including flights, accommodation, itineraries, visas, and travel documentation
- Coordinate internal and external meetings, events, conferences, and team functions
- Prepare meeting agendas, presentations, reports, and correspondence
- Screen and manage incoming calls, emails, and enquiries on behalf of the Directors
- Process expenses, invoices, corporate credit card reconciliations, and purchase orders
- Maintain accurate records, databases, and filing systems
- Assist with project administration and support business initiatives as required
- Coordinate stakeholder communications and maintain strong relationships with internal and external contacts




- Provide general administrative support to ensure the smooth running of the Directors' offices
- Handle confidential information with discretion and professionalism

What you'll need to succeed

- Previous experience as an Executive Assistant supporting senior executives or directors
- Exceptional organisational and time management skills
- Strong written and verbal communication skills
- Advanced Microsoft Office Suite skills, including Outlook, Word, PowerPoint, and Excel
- Ability to manage multiple priorities and meet deadlines
- High level of professionalism and attention to detail
- Strong problem-solving skills and proactive approach
- Experience coordinating travel, events, and expense management

What you'll get in return

- Work for a global organisation
- Be part of a collaborative and great culture
- Stable and secure role until Jan 2028
- WFH flexibility

What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a recent position, please contact us for a confidential discussion about your career.

📌 Executive Assistant | TEMP 16 months (Sydney)
🏢 Hays Office Support
📍 Sydney