We're working with our client, Pace Live, to find an Executive Assistant to work directly with the CEO, one of their founders.

Pace Live delivers live entertainment across the world. Tours, productions, artists, promoters, venues, multiple countries and time zones, and very little standing still. We're a boutique team with an outsized footprint, which means the pace is fast, the stakes are real and the standard is global.

WHAT THIS ROLE ACTUALLY IS

Our CEO moves quickly and holds a lot at once. Your job is to make sure nothing he touches gets dropped. You'll sit in the meetings, capture what was agreed, turn it into actions with owners and dates, then chase those actions until they're closed. You'll know what's due this week before he does, and you'll flag the thing that's about to slip while there's still time to do something about it.

This is not a diary-and-travel-bookings role. It's for someone who wants to be across the whole business and is comfortable holding senior people to their commitments.

It's also a role that will grow. In the early months you'll be close to the detail, including how the office runs day to day. As you take more off the CEO's plate and build your knowledge of the business, the role moves further into coordination, project oversight and running things in your own right.

DAY TO DAY

Manage the CEO’s calendar, inbox and travel across multiple time zones, with the judgement to decide what's worth his time and what isn't

Sit in on meetings and calls, capture decisions and actions, and get them into Monday.com the same day

Follow up on actions sitting with other people, internally and externally, until they're done

Track deadlines across productions, tours and projects, and raise risks early rather than reporting on them afterwards

Prepare the briefs, agendas, documents and background Brent needs before he needs them

Handle confidential information across contracts, commercials, artists and people matters

Keep our wider team, clients,



suppliers and partners moving so nothing sits waiting on us

Keeping the office running

Coordinate the day to day of the office so the team can focus on productions

Manage suppliers, subscriptions, office accounts and the general run of business admin

Support travel, accommodation and logistics across the wider team when productions ramp up

Help with document management, filing and keeping our systems tidy and current

Organise team events, meetings and the occasional bit of chaos that comes with what we do

YOU WILL DO WELL HERE IF...

You're organised in a way that's almost inconvenient for everyone around you. You write things down. You follow up without being asked twice, and you're comfortable following up with people more senior than you. You can read a room, hold a confidence, and switch gears when a production changes at short notice. You're responsive and communicate early, because in live entertainment a delayed answer is usually a bigger problem than a difficult one. And you're genuinely not precious about the work: one hour you're preparing a brief for a partner meeting, the next you're sorting out a supplier or booking flights for a crew. Both matter and neither is beneath you.

WHAT WE”R LOOKING FOR

Proven experience supporting a founder, CEO or senior executive

Solid written communication, including the ability to draft confidently on someone else's behalf

Comfort with systems and a genuine commitment to keeping them current. We run on Monday.com

Experience in entertainment, touring, events, media or another deadline-driven industry is a real advantage, though capability and attitude matter more

Full working rights in Australia

WHAT YOU GET

Direct access to the founder of a global entertainment business, and a real view of how one runs. Ownership from day one and a role that will grow as fast as you do. A team that works hard, travels, laughs a lot and delivers at a standard we're proud of. Salary is competitive and based on experience.

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📌 Executive Assistant to the Founder (Queensland)
🏢 The People Collab
📍 Queensland