Job Description

Role: Site Administrator

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Report to: Site Head

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Location: Virginia, Brisbane

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Contract: Permanent

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Opella is challenging how self‐care works for millions of people and needs leaders ready to shape the future. As a Site Administrator, you'll bring your skill, curiosity and drive to make health simpler, smarter and more human.

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Role Summary

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Oversee Manufacturing & Supply administration and support the operations and senior leadership team to ensure all information and support functions are maintained efficiently and communication across the team is provided.

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Main Responsibilities

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- Provide secretarial and administrative support to the Operations and Senior Leadership Team
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- Performance data collation and monthly reporting for managerial interpretation and action in monthly team meetings
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- Coordinate meetings, conferences, compile meeting minutes and distribute them promptly
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- Invoicing for site utilities and labour hire ad‐hoc SLT expenses
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- Uniforms – ordering, delivering, invoicing, budgeting control and supplier reviews
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- Engagement – assist with positive morale and culture building
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- Events coordination – promotion and planning of all site events (family day, Christmas events, engagement committee events)
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- Communications – coordinate all site communications including monthly newsletter, team meetings, Viva Engage and cascading of information from Global and Region
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- Prepare documents including site‐related videos, word processing, PowerPoint presentations, Excel reports, and training manuals
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- Co‐ordinate travel and accommodation bookings for operations & Senior Leadership Team for off‐site leadership events
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- Raise Purchase Requisitions in SAP purchase orders and goods receipts
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- Minutes from meetings – distribute, record and follow up on agenda items
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About You

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To excel in this role, you will need:

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Skills

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- Good time management and prioritisation
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- Video compilation
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- PowerPoint
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- Word
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- Excel
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- SAP
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- Attention to detail
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- Excellent verbal & communication skills
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Experience

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- Previous administration or coordinator role
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- Events/project coordination experience
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- Reception
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- Data entry
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- Excellent PC skills (Microsoft Office Package including Outlook)
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- Accurate & effective keyboard skills
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- High level of organisational & administrative skills & ability
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- Strong communication skills & well‐developed interpersonal skills
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- Knowledge of FMCG/Manufacturing industry an advantage
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Key Challenges

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- The ability to communicate with staff at all levels
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- Customer drive and focus
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- Maintaining productive working relationships with and providing support to the Operations teams on site
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- Ability to work under pressure
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- Self‐motivated and uses initiative
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- Strong team player who adopts continuous improvement approach
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- Sets high personal standards for quality of work and level of service provided
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- Managing competing priorities
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- Keeping stakeholders engaged and motivated while holding them accountable
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Opella values diversity in all its forms and is committed to fostering a workplace where everyone can belong and excel. We welcome and encourage applications from people of all backgrounds.

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Opella is the self‐care challenger with the purest and third‐largest portfolio in the Over The Counter (OTC) & Vitamins, Minerals & Supplements (VMS) market globally. Our mission is to bring health into people's hands by making self‐care as simple as it should be for half a billion consumers worldwide.

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At the core of this mission is our 100‐loved brands, our 11,000‐strong global team, our 13 best‐in‐class manufacturing sites and 4 specialised science and innovation development centres. Headquartered in France, Opella is proud to make many of the world's most loved brands, including Allegra, Buscopan, Doliprane, Dulcolax, Enterogermina, Essentiale and Mucosolvan.

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As a globally certified B Corp company, we are active players in the journey towards healthier people and a healthier planet. Find out more at www.opella.com.

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📌 Site Administrator (Queensland)
🏢 Opella
📍 Queensland