Herbert Smith Freehills Kramer is a world-leading global law firm, where our ambition is to help you achieve your goals. Exceptional client service and the pursuit of excellence are at our core. We invest in and care about our client relationships, which is why so many are longstanding. We enjoy breaking new ground, as we have for over 170 years. As a fully integrated transatlantic and transpacific firm, we are where you need us to be. Our footprint is extensive and committed across the world’s largest markets, key financial centres and major growth hubs. At our best tackling complexity and navigating change, we work alongside you on demanding litigation, exacting regulatory work and complex public and private market transactions. We are recognised as leading in these areas. We are immersed in the sectors and challenges that impact you. We are recognised as standing apart in energy, infrastructure and resources. And we’re focused on areas of growth that affect every business across the world. All of this is achieved by supporting the growth of our people, who help us deliver on our ambition – which is to help you achieve yours.

Herbert Smith Freehills Kramer: Your goals. Our ambition

The Opportunity

We are looking for an experienced Legal Assistant to join our Employment Industrial Relations and Safety team in Melbourne. This role provides high-level support to our industry leading Employment Industrial Relations and Safety team and is a great opportunity for a confident, organised and proactive Legal Assistant who enjoys being a trusted right-hand support to senior staff. You will be joining a high-performing, fast-paced practice where strong diary management, attention to detail, client service and the ability to manage competing priorities are essential.

What you’ll do

- Managing complex diaries, inboxes, workflows and competing priorities
- Acting as a key coordination point for the team across day-to-day administrative matters
- Preparing, formatting and managing correspondence, documents and matter administration to a high standard
- Coordinating internal and client meetings, calls, events and travel arrangements
- Liaising confidently with clients, internal stakeholders and external parties
- Managing billing processes, including pre-bills, edits, finalisation and cost reporting
- Monitoring deadlines,



commitments and follow-up actions to help the practice run smoothly
- Supporting the team with client and industry meetings and events
- Working collaboratively with other Legal Assistants and Administrative Assistants across the Corporate group
- Helping identify efficient ways of working, including the use of technology and AI tools where appropriate

What you’ll bring:

- Demonstrated experience as a Legal Assistant or senior legal support qualified within a legal or professional services environment
- Strong experience supporting senior stakeholders, with a calm, organised and proactive approach
- Excellent judgment, discretion and confidence managing sensitive matters
- Strong organisational skills with the ability to manage competing priorities and tight deadlines
- Experience with billing, reporting and matter management systems
- Previous job share experience is preferred but not essential
- A commitment to mentoring and guiding junior team members
- A service‑oriented mindset with a genuine commitment to enabling fee earners to focus on client delivery
- An innovative mindset, curious about AI and emerging technologies

What you can expect from us:

We’re a world leading international law firm with a global team of over 6,000 professionals across 26 offices. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client-centred, commercially driven, and renowned for our solution-focused expertise. We will align your growth with our ambitions. We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you. We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors,



and structured learning opportunities help you to expand your knowledge and reach your goals. We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you’ll have it and we’ll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.

Team Employment, Pensions & Incentives

Working Pattern Full time

Location Melbourne

Contract type Permanent Contract

Diversity & Inclusion We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding. At Herbert Smith Freehills Kramer, we align your growth and ambition with ours. We invest in your personal and professional growth and support you to achieve your ambitions. And you share responsibility for playing a part in delivering the firm’s growth and ambition too. A leading global law firm, with over 6,000 people, we are in the world's largest markets, key financial centres and major growth hubs. We’re recognised leaders in demanding contentious matters, exacting regulatory work and complex public and private transactions. We’re immersed in the many challenges facing our clients. We’re invested and resourceful. We understand the part technology and digitalisation play in the delivery of legal services. We want to make a positive impact wherever in the world we operate. You’ll have the opportunity to engage with this with an open mind and curiosity. We are known for our diverse perspectives and renowned for our culture. Being human, bold and outstanding are more than our values: you’ll discover they are our lived experience. And by being ambitious for your growth and ours, we’ll achieve our goals together.

Herbert Smith Freehills Kramer: Your growth. Our ambition.

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📌 Legal Assistant, Employment (Melbourne)
🏢 Exchange House Services Australia
📍 Melbourne