Canberra, Australian Capital Territory, Australia — DFAT seeks an experienced Executive Assistant to provide high-quality executive, administrative and secretariat support to senior executives. The successful candidate will support at least one SES officer and manage a broad range of executive support functions in a fast-paced government environment.
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Key Responsibilities
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- Executive and administrative support to SES executives
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- Complex diary and calendar management
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- Inbox and workflow management
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- Meeting coordination and secretariat support
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- Travel bookings and logistics
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- Records and document management
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- Preparation of briefs, correspondence and meeting papers
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- Minute taking and action tracking
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- Stakeholder liaison across internal and external organisations
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- General executive office administration
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Requirements
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- Current NV1 Security Clearance
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- Demonstrated Executive Assistant or Personal Assistant experience
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- Experience supporting Senior Executive Service (SES) officers
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- Excellent diary and inbox management skills
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- Experience preparing briefs, reports, correspondence and meeting minutes
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- Advanced Microsoft Office skills
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- Robust organisational and prioritisation skills
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- Excellent communication and stakeholder management abilities
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- Professional, proactive and flexible approach
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- DFAT or Commonwealth agency experience
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- Records management systems
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- Corporate workflow systems
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Keywords
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Executive Assistant, Personal Assistant, APS4, APS5, DFAT, NV1, Executive Support, Secretariat, Diary Management, Administration, Barton, ACT, Government, Microsoft Office, Executive Coordination, SES Support