Job Description

Administration Officer - Public Practice Accounting Firm

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Our Mission

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We are a well-established public practice accounting firm committed to providing accurate, timely, and practical financial advice to individuals, small businesses, and community organisations. Our core values-integrity, precision, and client focus-are reflected in every service we deliver. We aim to build long-term relationships based on trust and professionalism.

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The Impact You'll Make

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In this role, you will provide essential administrative support to ensure the smooth operation of our office. Your work will enable our accountants to focus on delivering high-quality services to clients, while you manage the day-to-day administrative functions that keep the practice organised and compliant.

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What You'll Do

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- Act as the first point of contact for clients, managing phone calls, emails, and in-person enquiries in a professional manner.
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- Prepare and lodge ASIC and ATO forms, maintain corporate registers, and assist with compliance documentation.
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- Coordinate appointment scheduling, meeting room bookings, and maintain team calendars.
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- Update and manage client records in practice management software such as Xero Practice Manager or MYOB AE.
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- Assist with invoicing, accounts payable/receivable,



and basic bookkeeping tasks.
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- Prepare, scan, file, and archive documents in line with firm procedures.
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- Manage office supplies, equipment servicing, and liaise with external service providers.
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What You'll Bring

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- Previous experience in an administrative role, preferably within an accounting or professional services environment.
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- Strong organisational skills with the ability to manage multiple tasks and meet deadlines.
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- Proficiency in Microsoft Office Suite and the ability to learn new software quickly.
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- Clear and professional written and verbal communication skills.
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- High attention to detail and accuracy in all work.
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- Ability to handle confidential information with discretion.
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Why You'll Love It Here

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- Supportive and collaborative team environment.
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- Opportunities for ongoing training and career development, including exposure to accounting and compliance processes.
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- Modern office facilities and flexible working arrangements.
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- Paid study leave for relevant courses and an annual professional development allowance.
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- Regular team activities and a focus on maintaining work-life balance.
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Salary will be based on skill and experience.

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📌 Administration Officer (Victoria)
🏢 Conquest Personnel
📍 Victoria