Department of Transport & Planning Victoria – Melbourne VIC

We create thriving places andconnectedcommunities. We plan,buildandmaintainVictoria’s transport,planningand land services. We are committed to a secure,inclusiveand high-performing workplace.

We welcome applicants from diverse backgrounds and are committed to creating a safe, inclusive workplace where our people can thrive and do meaningful work.

About the role

This is a 2 Year Fixed Term Position

The Adminsitrative Officer provides administrative and organisational support to the Legal division, including procurement, invoicing, records and document management, reporting, financial monitoring, risk management, business planning and continuity. It also supports the procurement of external legal services through the whole-of-government legal services panel.
Key responsibilities include managing incoming legal requests, preparing reports and correspondence, organising meetings, maintaining records and business systems, and supporting financial and administrative processes. The role requires strong stakeholder communication, careful handling of sensitive and legally privileged information, confidentiality, sound organisation and the ability to manage competing priorities in a time-critical environment.

What we’re looking for (Selection Criteria)

You’resomeone who:

- Builds positive stakeholder relationships, responding promptly to requests, keeping others informed and taking ownership of resolving issues.
- Works professionally and collaboratively, communicating respectfully, sharing information, supporting colleagues and contributing to team goals.
- Uses sound business and systems awareness,



understanding how processes connect across the organisation and identifying potential gaps or improvements.
- Demonstrates strong interpersonal skills, remaining considerate and diplomatic while being aware of how their communication and behaviour affect others.
- Is confident using digital systems, including Microsoft 365 and relevant financial and business systems such as Zycus and Oracle.

Qualifications and Experience

Tertiary qualification or relevant experience in an administrative role – (Desirable)

Filing, Archiving and Office systems experience, i.e. LawVu, Oracle, Zycus (Desirable)

Pre-employment checks and employment conditions

Relevant pre-employment screening and reference checks will berequired.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position.

Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re-employment restrictions apply.

Applications close at 11.59pm on Thursday, 3 September 2026.

For further information about the role, please contact Alicia Robson, Director Legal, Office of the General Counsel at *************@transport.vic.gov.au

Redeployees

If you are a VPS redeployee, please state this in your cover letter and include your case manager’s contact details. This helps ensure your redeployment status is appropriately considered. For more information on redeployment, visit the Victorian Government policy.

If you require any adjustments to fullyparticipatein the recruitment process or need the advert or attachments in an accessible format (e.g., large print), please contact us.We'rehere to support you.

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📌 Administrative Officer (Melbourne)
🏢 Department of Transport & Planning Victoria
📍 Melbourne