Job Description

Assistantly is a staffing and talent‐matching company connecting high‐performing virtual assistants with client opportunities, emphasizing remote flexibility and AI‐enabled support. As a Compass Real Estate Virtual Assistant, you will play a critical role in supporting real estate agents and teams by ensuring seamless transaction coordination, marketing execution, and client communication.

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Responsibilities

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- Coordinate end‐to‐end real estate listings from pre‐listing through launch and post‐launch follow‐ups
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- Draft and review contracts, disclosures, and transaction documents based on agent instructions
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- Manage contract‐to‐close timelines, milestones, compliance, and accuracy
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- Facilitate daily communication with clients, agents, escrow, vendors, and internal teams
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- Track multiple transactions and deadlines simultaneously
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- Maintain and update Compass CRM, including contact tagging and database organization
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- Create and distribute newsletters and email campaigns
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- Update brand book, listing presentations, and marketing collateral
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- Support listing marketing by inputting listings, coordinating photography, and preparing launch materials
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- Assist with social media and digital marketing execution
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- Ensure error‐free documentation and marketing outputs
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- Proactively identify gaps and streamline workflows to enhance operational efficiency
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Qualifications

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- 3+ years of real estate transaction coordination experience, including contract‐to‐close management
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- Experience coordinating end‐to‐end real estate listings from pre‐listing through launch and post‐launch follow‐ups
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- Proficiency with Compass CRM for contact and database management
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- Experience using real estate transaction and contract tools such as DocuSign, Dotloop, SkySlope, Glide, and Google Drive
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- Experience using email marketing tools such as HubSpot and Mailchimp (or similar platforms)
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- Strong attention to detail with contracts, disclosures, and compliance documents
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- Experience coordinating with real estate stakeholders including clients, agents, escrow/title, and vendors to manage transaction milestones and deadlines
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- Professional English proficiency for client and agent communication
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- Experience handling confidential client data in accordance with brokerage confidentiality and compliance policies
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- Available to work during US business hours (Pacific and/or Central Time)
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- Reliable computer and internet suitable for full‐time remote work
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Perks

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- Unlimited earning potential if you choose to take on multiple clients and have the capacity
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- Generous health allowance to support your well‐being
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- Profit‐sharing opportunities as the company grows
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- Access to exclusive upskilling and training in AI, operations, and leadership
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- Monthly raffles and performance bonuses
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- A tight‐knit, supportive community and a dedicated Talent Success Manager to guide your journey
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📌 Compass Real Estate Virtual Assistant (South Australia)
🏢 Assistantly
📍 South Australia