Join the Team Behind Australia’s Greatest Racing Carnival!

Victoria Racing Club (VRC) is seeking a highly organised and proactive Operations Assistant to support the delivery of the Melbourne Cup Carnival 2026.

This is an exciting fixed-term opportunity to work at the heart of one of Australia's most iconic sporting and cultural events, providing vital administrative and operational support to the Event Operations team during the planning, build and delivery phases of the Carnival.

If you're someone who thrives in a fast-paced environment, enjoys being hands-on, and takes pride in keeping complex operations running smoothly, we'd love to hear from you.

About the Opportunity

Reporting to the Head of Event Operations, you'll play a key role supporting the Operations, Infrastructure and Hospitality teams throughout the Melbourne Cup Carnival build and event delivery period.

This varied role combines administration, coordination and on-site event support, ensuring teams have the information, resources and assistance needed to deliver a world-class event experience.

From managing processes and documentation to providing event-day support and assisting at operational help desks, you'll be a trusted team member contributing to the successful delivery of the Carnival.

What you'll be responsible for

Operations & Administrative Support

- Provide day-to-day administrative support across Operations, Infrastructure and Hospitality teams
- Maintain organised systems, documentation and operational records
- Coordinate actions, track deliverables and support the implementation of key operational processes
- Assist with stakeholder communications and team coordination





Melbourne Cup Carnival Build & Delivery

- Support the planning and delivery of Melbourne Cup Carnival operations
- Assist teams during site build activities and venue readiness programs
- Provide on-site operational support throughout event delivery
- Help ensure operational activities are delivered efficiently and effectively

Event Day Support

- Assist with operational coordination during race days and major event periods
- Support event-day help desk operations and stakeholder enquiries
- Work collaboratively with internal teams and external suppliers to resolve issues quickly
- Contribute to a seamless experience for members, customers and event stakeholders

Team & Stakeholder Collaboration

- Build strong working relationships across VRC teams
- Partner with contractors, suppliers and service providers as required
- Contribute to a collaborative, solutions-focused team environment
- Support continuous improvement initiatives across operations

What your background includes

- Previous experience in administration, event operations, venue operations or project coordination
- Strong organisational skills with exceptional attention to detail
- Ability to manage multiple priorities in a fast-paced environment
- Excellent communication and stakeholder management skills




- Proficiency in Microsoft Office and administrative systems
- A proactive approach to problem solving and getting things done
- Experience supporting events, major projects or large-scale operations is highly regarded

About You

You are a dependable and adaptable team player who enjoys supporting others and contributing to successful outcomes.

You'll bring

- A positive, can-do attitude
- Solid organisational and time management skills
- The ability to remain calm under pressure
- Confidence working with a wide range of stakeholders
- A willingness to roll up your sleeves and support operational delivery wherever needed
- A commitment to teamwork, continuous improvement and delivering high-quality outcomes

Why Join the Club

- Be part of delivering Australia's most iconic racing event
- Gain invaluable experience working behind the scenes of the Melbourne Cup Carnival
- Work alongside passionate and high-performing event professionals
- Develop your skills across event operations, administration and stakeholder management
- Join an organisation that values collaboration, innovation and creating memorable experiences

How to Apply

When submitting your application, please include your résumé and any other supporting documents.

You must have the legal right to work in Australia.

Appointment to the role is subject to meeting the Victoria Racing Club’s employment requirements, which may include (but are not limited to) reference checks, a VEVO check, and a National Criminal History Check.

Only shortlisted candidates will be contacted.

📌 Operations Assistant (Melbourne)
🏢 Victoria Racing Club
📍 Melbourne