Measure Australia is a national aerial surveying and geospatial services business delivering precision survey outcomes across infrastructure, commercial property, and resources sectors. With operations spanning globally, we combine deep technical expertise with a strong on-the-ground delivery capability, working with developers, asset owners, government agencies, and construction firms.

As Operations Coordinator, you will be the organisational engine behind our national drone survey operation. You will own the administrative backbone of every job - from the moment a deal is won through to scheduling, field logistics, delivery confirmation and invoicing - so our Chief Remote Pilot and field crews can focus on flying safely and delivering exceptional data. This is a role for someone who loves bringing order to moving parts and takes real pride in clean, efficient systems.

KEY RESPONSIBILITIES

Scheduling & Logistics:

- Check pilot availability and coordinate job scheduling across a national job board
- Book flights, accommodation, car hire and ground transport for field deployments
- Arrange compliant transport of RPA equipment and lithium batteries, including dangerous-goods documentation and courier bookings
- Manage equipment logistics between jobs

Job Administration (Deal to Invoice):
- Monitor won deals for purchase orders and follow up clients where POs are outstanding
- Create work orders from POs and ensure no job is scheduled without complete paperwork
- Confirm data delivery with the technical team and raise invoices promptly on completion
- Track job status end-to-end so nothing falls between won, flown, delivered and paid

Client & Site Communication:
- Confirm capture dates and access arrangements with clients and site contacts
- Notify clients promptly of weather delays or scheduling changes
- Be a friendly, reliable first point of contact for operational queries

Compliance & Onboarding Administration:




- Maintain company registrations in client contractor-management and induction portals (insurances, SWMS, pilot inductions)
- Administer subcontractor pilot onboarding (certificates, insurances and agreements), and keep records current
- Support the Chief Remote Pilot with operational record-keeping and audit preparation

Systems & Data Hygiene:
- Keep our CRM, job management and finance systems accurate and up to date
- Identify and fix gaps or inconsistencies in records rather than working around them
- Support continuous improvement of our workflows and help document processes as we scale

WHO WE ARE LOOKING FOR

We are looking for a highly organised coordinator or administrator who thrives on structure, follows through relentlessly, and communicates clearly with everyone from field pilots to enterprise clients.

Essential

- Demonstrated experience in operations coordination, scheduling, project administration or similar (field services, aviation, construction, surveying or logistics environments highly relevant)
- Exceptional organisation and attention to detail
- Confident, professional communicator across phone and email with clients, suppliers and field staff
- Comfortable working across multiple software systems (CRM, job management, finance) and quick to learn recent tools
- A methodical, process-driven approach - follow and improve systems where possible
- Able to juggle competing priorities calmly in a fast-moving environment

Highly regarded

- Exposure to dangerous-goods shipping requirements (lithium batteries)
- Experience with induction portals (e.g. Avetta, LinkSafe, Rapid Global, Damstra)
- Familiarity with invoicing workflows and accounts administration
- Exposure to drone, aviation, surveying or geospatial operations

WHAT WE OFFER

- Genuine role ownership
- Hybrid working
- Competitive remuneration package
- A close-knit, high-performance team within a growing international business
- Exposure to cutting-edge drone, LiDAR and geospatial technology

📌 Operations Coordinator (Sydney)
🏢 Measure Australia
📍 Sydney