About the role The Personal Assistant (PA) to the CEO is responsible for providing high-level administrative, organisational and operational support to ensure the CEO operates efficiently and effectively. This role requires strong coordination, communication and problem-solving skills, acting as a central point of organisation across internal teams and external stakeholders. The PA plays a critical role in managing priorities, coordinating information flow, and ensuring tasks, meetings and key actions are executed on time.

This position supports business-wide activities and contributes to improving efficiency, communication and execution across the organisation.

Key responsibilities

- Manage the CEO's calendar, scheduling meetings and ensuring efficient time allocation.
- Coordinate internal and external meetings including agendas and required documentation.
- Prepare briefing notes, reports and meeting summaries as required.
- Act as the first point of contact for communications directed to the CEO.
- Track actions,



tasks and deadlines arising from meetings and communications.
- Follow up with internal teams to ensure completion of tasks and deliverables.
- Maintain visibility of key priorities and escalate delays or risks where required.
- Manage email and correspondence on behalf of the CEO where required.
- Draft emails, memos and communications in a explicit and professional manner.
- Prepare and maintain documents, reports and records.

About you

- Highly organised with strong attention to detail
- Excellent verbal and written communication skills
- Ability to manage multiple priorities and meet deadlines
- Strong problem-solving and coordination skills
- High level of discretion and confidentiality
- Proactive and able to work independently
- Professional presentation and approach
- Proficiency in Microsoft Office and business systems

📌 Personal Assistant (Wheelers Hill)
🏢 Goldstate Homes
📍 Wheelers Hill