Job Description

Join the Team Behind Australia's Greatest Racing Carnival!

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Are you passionate about the horse racing and events industry? Do you thrive in rapid-paced, dynamic environments where no two days are the same? We're looking for enthusiastic, professional and flexible individuals to join us in delivering world-class experiences at Flemington.

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At Victoria Racing Club (VRC), we're not just about race days—we're about creating unforgettable moments for members, guests and the broader community.

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This position is a full-time fixed term role up to three (3) months supporting the delivery of the 2026 Melbourne Cup Carnival

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What you'll be responsible for

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- Supporting the delivery of commercial partner contractual entitlements, including signage, branding, advertising, supply rights, executive privileges, and hospitality benefits.
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- Coordinating partner ticketing processes, including bookings, RSVPs, allocations, cancellations, exchanges, and special requests.
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- Managing signage, livery, advertising, and branding requirements from creative approval through to event delivery.
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- Assisting with partner activations, events, and race-day experiences during the Melbourne Cup Carnival.
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- Hosting sponsors and key stakeholders, supporting trophy presentations, and helping maintain strong partner relationships.
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- Processing invoices, maintaining accurate financial records, and supporting partnership administration activities.
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- Coordinating photography requirements and ensuring images are distributed and archived appropriately.
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- Working collaboratively with internal stakeholders across the business to ensure seamless delivery of partner experiences and contractual obligations.
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What your background includes

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- Strong organisational and planning skills, with the ability to manage multiple priorities and high volumes of detail.
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- Demonstrated customer service and relationship management experience.
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- Excellent communication and interpersonal skills, with the ability to engage stakeholders at all levels.
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- Exceptional attention to detail and commitment to accuracy.
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- Proficiency in Microsoft Office and the ability to learn current systems and processes quickly.
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- Experience working under pressure and meeting tight or time-sensitive deadlines.
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- A collaborative, positive, and team-oriented approach.
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- An inclusive mindset, openness to feedback, and commitment to building solid working relationships.
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About You

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- You thrive in high-energy, fast-paced environments and bring a calm, solutions-focused approach under pressure.
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- You are highly organised, detail-oriented, and take pride in delivering exceptional outcomes.
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- You're a natural relationship builder who builds trust quickly and communicates with confidence and professionalism.
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- You anticipate needs before they arise and are driven to deliver outstanding client experiences.
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- You're collaborative, adaptable, and enjoy working as part of a high-performing team.
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- You bring a proactive mindset, strong judgement, and a commitment to excellence in everything you do.
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- You value positive team culture, open communication, and contributing to an inclusive and supportive workplace.
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Why You'll Succeed

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- You thrive in fast-paced environments and can juggle multiple priorities while maintaining exceptional attention to detail.
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- You enjoy building strong relationships and delivering outstanding service to clients, partners, and stakeholders.
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- You are highly organised, proactive, and take pride in ensuring tasks are completed accurately and on time.
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- You communicate confidently and professionally, working effectively with a wide range of internal and external stakeholders.
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- You are comfortable managing administrative, operational, and event-related responsibilities, ensuring seamless execution and positive partner experiences.
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- You adapt quickly to new systems, processes, and changing priorities while maintaining a solutions-focused mindset.
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- You perform well under pressure and can successfully deliver outcomes within tight deadlines and event-driven timeframes.
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Why Join the Club

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- Be part of delivering one of Australia's most iconic sporting and cultural events
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- Work alongside a supportive and passionate team.
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- Gain valuable experience in large-scale event operations.
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- Get a behind-the-scenes look at what makes the Melbourne Cup Carnival world-class.
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📌 Partnerships Assistant (Victoria)
🏢 Victoria Racing Club
📍 Victoria