Job Description

EXECUTIVE ASSISTANT TO THE CEO
n SOUTH OF THE RIVER
n 3 MONTH CONTRACT
n $67.71 PER HOUR
n IMMEDIATE START!

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- Delivery of confidential and high-quality executive support services to the CEO and Shire President and other staff (as required).
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- Being the first point of contact and handling of incoming and outgoing correspondence on behalf of the CEO and Shire President.
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- Management of the CEO's daily schedule and meetings.
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- Monitoring and assessment of all telephone, written and personal enquiries. Respond to enquiries or refer to relevant Director or officer if appropriate, including appointments.
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- Research and coordinate response to Councillor requests and assist in preparation of presentations to Councillors.
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- Plan and organise meetings and appointments to ensure that the relevant officers and the necessary information are available. Ensure that the diaries remain current. Attend meetings as required.
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- Coordinate and liaise between the CEO, Shire President, councillors, Directors and other officers.
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- Other duties as requested by the CEO.
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- Ensure all correspondence and reports are filed and maintained in the records management system
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- Coordinate and facilitate special projects as directed by the CEO.
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- Assist in the research and preparation of reports for meeting agendas as required.
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- Initiate follow up actions from meetings.
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- Coordinate and meet with other PA's and support staff on a regular basis to work on various projects as required
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Essential Criteria

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- Demonstrated experience within in a similar position within Local Government. Excellent written and verbal communication skills.
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- Strong attention to detail, first rate secretarial skills and qualified manner
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- Well-developed organisational and time management skills.
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- Advanced computer operation skills with demonstrated experience with Microsoft Office.
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- Ability to work independently with limited supervision and to use initiative.
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- Proven ability to work under pressure, use initiative and be well organised.
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- Flexible and proactive approach to supporting the needs of the CEO and Shire President.
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- Current "C" class drivers licence.
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- Experience in agenda preparation and taking minutes.
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Desirable Criteria

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- Understanding of the operation of local government.
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- Experience with the TechnologyOne suite of products (or similar).
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Unlock job insights

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Hirer responsiveness Salary match Number of applicants

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Your application will include the following questions:

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- Which of the following statements best describes your right to work in Australia?
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- How many years' experience do you have as an Executive Assistant to the Chief Executive Officer?
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- Do you have a current Police Check (National Police Certificate) for employment?
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- Do you have a current Australian driver's licence?
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- Do you own or have regular access to a car?
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Administration & Recruitment Coordinator

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Mandurah Mandurah & Peel WA

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18d ago

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📌 Executive Assistant to the CEO (Mandurah)
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📍 Mandurah