Job Description

Reports to

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- Treasurer, Ice Hockey Australia

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Position Type

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- Volunteer (non-board role)

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Purpose of the Role

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The Assistant Treasurer supports the Treasurer in the administration and day-to-day financial operations of Ice Hockey Australia. The role is responsible for maintaining accurate financial records, processing transactions, and undertaking routine finance and administrative activities using Xero.

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The Assistant Treasurer is not a member of the Board of Directors and is not required to attend Board or Committee meetings unless specifically requested by the Treasurer.

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The role operates under the direction of the Treasurer and assists in ensuring that Ice Hockey Australia's financial systems and records are maintained in an effective, accurate and timely manner.

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This role could suit finance students looking to get some practical, hands on experience of managing the finances for a National Sporting Organisation (NSO). Mentoring is available, we are just looking for someone with a willingness to learn, and can commit to regular time on a weekly or fortnightly basis.

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Key Responsibilities

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Financial Administration

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- Process accounts payable and accounts receivable transactions in Xero.
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- Reconcile bank accounts and credit card statements.
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- Raise invoices and record incoming payments.
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- Maintain accurate financial records and supporting documentation.
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- Assist with month-end financial processes and reconciliations.
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- Monitor outstanding invoices and follow up on overdue payments as directed.
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- Assist with the preparation of financial reports and information requested by the Treasurer.
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Administrative Support

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- Maintain electronic finance records and filing systems.
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- Support the Treasurer with routine financial administration tasks.
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- Assist with the preparation of documentation for audits and compliance requirements.
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- Coordinate finance-related correspondence where required.
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- Ensure financial information is handled confidentially and securely.
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Systems and Governance

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- Use Xero in accordance with Ice Hockey Australia policies and procedures.
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- Support compliance with financial delegations and internal controls.
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- Escalate any financial concerns or irregularities to the Treasurer.
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- Maintain confidentiality regarding financial and organisational matters.
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The Assistant Treasurer:

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- Has no delegated authority to approve expenditure or enter into contracts.
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- Is not a member of the Board of Directors.
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- Is not required to attend Board or committee meetings.
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- Performs duties under the direction and supervision of the Treasurer.
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Skills and Experience

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Desirable qualifications and experience include:

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- Experience using Xero or similar accounting software.
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- Strong administrative and organisational skills.
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- Basic bookkeeping or finance experience.
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- High level of accuracy and attention to detail.
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- Ability to manage confidential information appropriately.
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Commitment

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- Flexible volunteer commitment, estimated at approximately 2-5 hours per week.
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- The role may require increased support during month-end processes, audit periods, and major events.
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Term of Appointment

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The Assistant Treasurer is appointed by, and serves at the discretion of, the Board of Ice Hockey Australia following recommendation from the Treasurer.

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📌 Volunteer Finance Assistant -- Xero & Records (Victoria)
🏢 Everi Pty
📍 Victoria