Job Description

Role Overview

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As a Research Grants Officer, you will be the Compliance and Contract Anchor for our academics, ensuring their world‐class projects have a solid, compliant, and well‐managed foundation. This role gives you a rare chance to develop a holistic expertise that spans the entire post‐award lifecycle: from ensuring accurate budget alignment and maintaining critical data integrity in our systems, to confidently interpreting and negotiating complex contract terms with external funders.

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Pay & Benefits

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Base pay range: A$100,847.00/yr – A$109,163.00/yr (plus 17% super). Benefits include salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.

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Responsibilities

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- Contract Interpretation and Researcher Partnershipn n
- Review and interpret contractual terms from external parties, translating complex legal language into clear, practical guidance.
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- Negotiate contractual variations (e.g., IP or reporting) to protect the University's interests while fostering productive external relationships.
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- Financial and Compliance Anchoringn

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- Ensure all research project budgets align accurately with funder guidelines and University financial requirements.
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- Maintain the highest standards of data entry and integrity within research management systems, ensuring accurate compliance reporting.
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- Seamless Administrative Executionn

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- Manage effective and timely execution of research contracts, variations, and required reporting documents, serving as the central coordinator for all high‐volume post‐award administrative needs.
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- Upholding Service Excellencen

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- Proactively manage workload and communicate clearly with researchers about risk, progress, and upcoming compliance milestones.
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Qualifications and Fit

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- You are an organised and proactive professional with a passion for delivering exceptional service, thriving in a fast‐paced, flexible environment while effectively managing stakeholder relationships.
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- Have a tertiary qualification and relevant experience in research administration.
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- Possess excellent organisational skills, attention to detail, and the ability to triage tasks effectively.
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- Demonstrate strong communication and stakeholder management abilities.
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- Show initiative and sound judgement in independent work, seeking advice and escalating issues when required.
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- Track record of good judgement, initiative, and ability to work with minimal supervision.
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- Positive influence on team collaboration and knowledge sharing in a high‐volume environment.
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- Experience working in a university setting is desirable.
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- Experience reviewing and negotiating research contract terms with external parties is desirable.
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Benefits

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- Supportive flexible work arrangements underpinned by our commitment to inclusion and well‐being.
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- Progressive leave provisions to empower work‐life balance.
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- Salary packaging and access to discounted services including Bupa health insurance.
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- Health and well‐being services including an Employee Assistance Programme.
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Equal Opportunity Statement

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The University of Melbourne is an Equal Opportunity Employer and a child‐safe organisation. We are committed to creating an inclusive and equitable workplace where all individuals feel valued and respected.

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Visa and Work Rights

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Visa sponsorship is not available for this position. Current valid work rights for Australia are required.

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Application Process

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- Resume
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- Cover Letter outlining your interest and experience and how they meet the selection criteria.
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Applications close: 25 January 2026 – 11:55 PM (AEDT).

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📌 Research Grants Officer (Victoria)
🏢 University Of Melbourne
📍 Victoria