Job Description

Job Title: Business Support Specialist (Part-Time, 9-Month Contract)

n

Contract Duration: 9 Months (Fixed Term)

n

Work Hours: 24 hours per week (flexible – can be structured across 3 full days or spread over 5 days)

n

Work Model: Hybrid – Wednesday in office

n

Candidates who are highly organised, proactive, and comfortable working in a hybrid, part-time structure are encouraged to apply.

n

Role Overview

n

The Business Support Specialist plays a critical role in supporting organisational objectives by providing high-level administrative and operational assistance to Executives. This role focuses on executive support, meeting and event coordination, internal communications, and cross-functional collaboration across the APJ region.

n

Key Responsibilities

n

Executive Support

n

n
- Provide administrative support to two Executives and their teams to reduce operational workload.
n
- Manage complex executive calendars to ensure smooth operations.
n
- Handle procurement processes including raising purchase orders, liaising with suppliers, invoice coordination, and PO tracking.
n
- Support onboarding and offboarding activities, including communication distribution groups and announcements.
n
- Assist with expense reconciliation and travel logistics (including complex itineraries within budget).
n




- Communicate with key stakeholders internally and externally.
n
- Maintain strict confidentiality and provide ad-hoc administrative support across APJ as required.
n

n

Meeting & Event Coordination

n

n
- Coordinate multi-region meetings, conferences, volunteering drives, training sessions, and team-building activities.
n
- Manage vendor sourcing and oversee event logistics.
n
- Support VIP guest hosting, including preparing agendas, executive briefing documents, and run sheets.
n
- Track and manage event budgets to ensure cost control.
n
- Actively contribute to the Social Committee and internal engagement activities.
n

n

Internal Communications

n

n
- Assist in developing internal communications, newsletters, presentations, and social media content.
n
- Support preparation of executive presentations and formal correspondence.
n

n

Skills & Experience Required

n

n
- Proven experience in executive or business support roles.
n
- Strong organisational and multitasking skills.
n
- Excellent written and verbal communication skills.
n
- High proficiency in Microsoft Office Suite.
n
- Solid attention to detail and problem-solving ability.
n
- Ability to manage confidential information with discretion.
n

#J-18808-Ljbffr

📌 Executive Assistant (New South Wales)
🏢 eTeam
📍 New South Wales