Job Description

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Overview

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IDOC Error Message Management (Warehouse)

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• Monitor and resolve IDOC error messages daily to ensure efficient warehouse operations, collaborating with relevant teams to address issues as they arise

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Invoice Validation (Warehouse)

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• Conduct thorough monthly validations of warehouse invoices for accuracy and compliance with company standards, addressing discrepancies with 3PL.

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Invoice Validations for Transport Providers

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• Perform weekly validations of invoices from six transport providers, ensuring all records are accurate.

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• Manage the weekly processing of transport invoices, ensuring timely and accurate entry into the financial system while maintaining organized records.

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POD Uploads (Transport)

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• Oversee the weekly upload of Proof of Delivery (POD) documents to support accurate record-keeping and operational integrity.

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Administrative Support for Write-OAs/Donations

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• Prepare and submit monthly approval requests for write-oAs and donations, maintaining thorough records for reporting and auditing purposes.

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Responsibilities

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- IDOC Error Message Management — Monitor and resolve IDOC error messages to support efficient warehouse operations.
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- Invoice Validation (Warehouse) — Validate warehouse invoices monthly for accuracy and compliance; resolve discrepancies with 3PL as needed.
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- Invoice Validations for Transport Providers — Weekly validation of invoices from six transport providers; ensure records are accurate and processed timely.
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- POD Uploads (Transport) — Weekly upload of POD documents to support record-keeping and operational integrity.
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- Administrative Support for Write-OAs/Donations — Prepare and submit monthly approval requests; maintain records for reporting and auditing.
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Qualifications

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- Minimum of 1 year experience in an administrative or operational role, preferably in logistics, transport, or warehouse management.
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- Strong analytical skills with attention to detail and accuracy.
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- Proficiency in invoice processing, validation, and basic accounting principles.
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- Familiarity with IDOC error message management and SAP knowledge is advantageous.
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- Excellent written and verbal communication skills, with professional interaction with stakeholders.
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- Strong organizational skills and the ability to prioritize tasks effectively in a dynamic environment.
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- Proficient in Microsoft Office Suite (Excel, Word, Outlook) and experience with financial software or ERP systems.
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- Hybrid Work Arrangement: Flexible work-from-home options to enhance work-life balance.
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- Collaborative Environment: Work within a supportive team that values engagement and innovation.
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- Professional Growth: Prospect to gain valuable experience in a fast-paced industry, with potential for contract extension.
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Job Details

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- Location: Sydney, NSW; various listed locations
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- Employment type: Full-time
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- Seniority level: Mid-Senior level
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- Industries: IT Services and IT Consulting
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📌 Logistics Analyst (New South Wales)
🏢 INNOVATE IT AUSTRALIA
📍 New South Wales