Job Description

Project Administrator/ Coordinator | Major Infrastructure Program

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- Location: Sydney
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- Contract: 1 month
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- Start: ASAP
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- Rate: $350 to $430.00 per day + super
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Are you an organised and proactive administrator with experience supporting complex projects? We are partnering with a leading Government organisation delivering one of Australia's most significant infrastructure programs and are seeking a Project Administrator to provide critical support to a high-performing project team.

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This is an excellent opportunity to join a large-scale program environment where your coordination, administration and stakeholder management skills will contribute to the successful delivery of projects that will have a lasting impact on communities across Sydney.

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About the Role

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Reporting to project leadership, you will provide comprehensive administrative and project support to a busy team. You will play a key role in ensuring project operations run smoothly by coordinating documentation, managing financial administration, supporting governance activities and maintaining accurate project records.

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Key Responsibilities

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- Prepare, edit, format and coordinate project documentation including briefing notes, correspondence, reports, presentations and submissions.
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- Provide meeting support, including scheduling, agenda preparation, minute-taking and tracking action items.
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- Manage diaries, coordinate team activities and support day-to-day project operations.
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- Maintain project registers, databases, electronic records and document management systems.
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- Administer project budgets, monitor expenditure, reconcile accounts and maintain financial records.
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- Raise purchase orders,



process invoices and support procurement activities.
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- Liaise with contractors, suppliers and internal stakeholders regarding goods, services and project requirements.
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- Assist with timesheet management, attendance records and other workforce administration processes.
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- Respond to requests for information and support reporting requirements across the project team.
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About You

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- Previous experience in a Project Administrator, Team Administrator, Executive Assistant, Project Support Officer or similar position.
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- Experience supporting projects within infrastructure, construction, engineering, government or related sectors.
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- Robust document preparation and coordination skills, with excellent attention to detail.
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- Demonstrated experience managing competing priorities in a fast-paced environment.
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- Financial administration experience, including purchase orders, invoicing and budget tracking.
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- Excellent communication and stakeholder engagement skills.
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- Strong proficiency across Microsoft Office Suite and document management systems.
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Why Apply?

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- Opportunity to work on a landmark infrastructure program.
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- Collaborative and supportive team environment.
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- Exposure to large-scale projects and senior stakeholders.
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If you're a motivated administrator who thrives in a project environment and enjoys being the backbone of a successful team, we'd love to hear from you.

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Apply now or contact us for a confidential discussion.

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Contact: Katrina Gabriel | 0489 923 756 | [email protected]

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Candidates will need to be willing to undergo pre-employment screening checks which may include, ID and work rights, security clearance verification and any other client requested checks.

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📌 Project Support Officer (New South Wales)
🏢 Whizdom
📍 New South Wales