As Administration & Operations Coordinator, you'll provide support across the wider business rather than being tied to one particular department. You'll work closely with Directors, Project Managers, Site Managers and the wider team to assist with day-to-day administration and coordination required to keep projects and the office running efficiently. The role will be varied, and you'll be comfortable jumping between priorities and taking ownership of your responsibilities.

Key responsibilities

Provide day-to-day administrative support across the business

Manage incoming calls, emails and general enquiries

Maintain organised electronic filing systems, project folders and company records

Prepare correspondence, documents, spreadsheets and reports

Assist with diary management, meetings and appointments

Coordinate meeting rooms, office requirements and general supplies

Process and enter supplier invoices and match invoices against purchase orders

Assist with accounts payable and receivable administration

Provide administrative support to Project Managers across multiple commercial fitout projects

Assist with ordering office and project-related products and materials, liaising with suppliers regarding pricing, availability and lead times

About you

Previous experience in administration, office coordination, accounts administration, project administration or a similar role

Strong Microsoft Office skills, particularly Outlook, Word and Excel

Experience with Myob or similar accounting software would be advantageous





Excellent written and verbal communication skills

Strong organisational and time-management abilities

High attention to detail

Confidence dealing with clients, suppliers, trades and subcontractors

Ability to manage multiple priorities without becoming overwhelmed

Strong computer skills and the ability to pick up new systems quickly

About us

Our company is an established Melbourne commercial fitout company delivering projects across office, retail, medical, wellness, hospitality and other commercial sectors. With more than 12 years of experience, we've built our reputation around quality workmanship, strong client relationships, practical project management and delivering spaces we're proud to put our name to. We're ambitious about growing the business, but we're equally committed to maintaining the close-knit, down-to-earth culture that's helped us get here.

Casual position with agreed working days and hours, with flexibility around school hours

Competitive remuneration based on experience

A stable role within a growing commercial construction business

A supportive, collaborative and genuinely enjoyable team workplace

Variety — no two days will look exactly the same

Exposure to exciting commercial fitout projects throughout Melbourne

Opportunity to learn about the construction and fitout industry

Direct access to Directors and the wider management team

Opportunity for the position to develop as the business continues to grow

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📌 Administration & Operations Coordinator (Melbourne)
🏢 Ultimate Chippy
📍 Melbourne