Job Description

The Company

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Our client is a highly regarded international professional services organisation with a collaborative, inclusive and people-focused culture.

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With a well-established Brisbane office and employees located across Australia and the broader Asia-Pacific region, the business offers a professional yet welcoming working environment. The team values safety, quality, sustainability and delivering a positive experience for employees, clients and visitors.

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The Appointment

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An opportunity is available for an experienced and proactive Office Administrator / Coordinator to provide hands-on support across office administration, facilities, employee onboarding, events and general business operations.

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Initially, the position will work three days per week, approximately six hours per day. The successful candidate will be responsible for ensuring the office operates smoothly while providing a welcoming and professional first point of contact for visitors, employees, suppliers and service providers.

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This is a varied position suited to someone who enjoys taking ownership, solving problems and supporting a busy professional office.

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Key Responsibilities

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Your responsibilities will include:

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- Managing reception duties, incoming telephone enquiries, visitors, deliveries and couriers
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- Coordinating meeting room bookings, visitor access and office inductions
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- Managing office facilities, maintenance requests, building access, keys and security cards
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- Liaising with cleaners, maintenance contractors, IT providers, suppliers and other external vendors
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- Ordering stationery, office supplies, catering, consumables, branded merchandise, equipment and PPE
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- Maintaining meeting rooms, kitchens, shared spaces, storage areas and general office presentation
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- Monitoring shared administration inboxes and distributing or responding to enquiries
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- Assisting with invoices, expense claims, purchase orders, supplier onboarding and accounts payable processes
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- Maintaining office registers,



supplier records, contact lists, access registers and compliance documentation
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- Supporting employee onboarding and offboarding, including workstation preparation, office access and introductory communications
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- Coordinating internal meetings, training sessions, team events and employee engagement initiatives
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- Preparing internal communications, notices, event invitations and basic marketing materials
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- Assisting with LinkedIn content, office signage, photography and event communications
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- Supporting workplace health, safety and quality activities, including first aid supplies, emergency contacts, safety notices and local training
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- Providing general administrative support, document formatting, meeting coordination and office troubleshooting
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About You

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To be successful in this position, you will ideally have:

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- Previous experience in office administration, office coordination, facilities, reception or business support
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- Solid organisational skills and the ability to manage a broad range of competing priorities
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- A proactive approach and willingness to take ownership of office-related tasks
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- Excellent written and verbal communication skills
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- Confidence communicating with employees, visitors, suppliers and senior stakeholders
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- Robust attention to detail and experience maintaining accurate records and registers
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- Experience coordinating meetings, catering, events or employee activities
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- Confidence using Microsoft Office, SharePoint and online business systems
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- The ability to troubleshoot day-to-day office issues and identify practical solutions
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- A friendly, professional and service-oriented approach
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The Benefits

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- Genuine part-time opportunity offering work-life balance
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- Three working days per week, initially six hours per day
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- Varied and engaging position with responsibility across the broader office
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- Supportive, professional and collaborative team environment
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- Opportunity to work with a respected international organisation
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- Modern Brisbane office location
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📌 Office Coordinator (Queensland)
🏢 Appoint
📍 Queensland