SENIOR FAMILY LAW LEGAL SECRETARY
We are a close-knit team that pride ourselves on delivering the highest level of service and expertise to our clients.
Across our firm, our legal team hold a depth of legal knowledge and expertise. This team is supported by a team of skilled and experienced legal secretaries, law clerks and paralegals. From specialists in commercial and business law, to experts in family law, wills, estates and succession planning, our team provide advice that is practical and pragmatic and we pride ourselves in providing the highest quality representation and outcomes for our clients.
Summary of the Position
Our Senior Family Law Legal Secretaries provide high-level administrative support to the firm's family law professionals. This role requires experienced and organised individuals with a thorough understanding of legal policies, procedures, precedents and specialised terminology and exceptional administrative skills. They need to be proactive, detail-orientated and capable of handling a diverse range of tasks while maintaining a working knowledge of the relevant areas of practice.
Statement of Key Responsibilities / Duties
Supporting a team of Family Lawyers you will provide high level secretarial and administrative support.
Your duties will be wide-ranging and you can expect them to include:
1. Administrative Support:
- Diary management and coordination of senior legal professionals, including diarising court hearings, court deadlines, scheduling appointments, conferences and mediations.
- Handle incoming and outgoing communications, including emails and phone calls.
- Prepare, edit and proofread legal documents, correspondence and reports.
- Attending to dictations.
- Opening, closing, maintaining and archiving client files.
2. Document Management:
- Maintain and organise electronic and physical client files, ensuring all documentation is up-to-date and accurately filed.
- Assist with the preparation of court documents, briefs to barristers and other legal paperwork.
- Electronic filing of court documents on the Commonwealth Courts Portal.
- Maintaining and updating precedents as required.
3. Client and Third Party Interaction:
- Serve as a point of contact for clients addressing inquiries promptly.
- Coordinate client meetings and ensure all necessary materials are prepared in advance.
- Liaise with other related third parties including valuation experts, barristers, mediators, courts and accountants as instructed.
4. Billing and Financial Tasks:
- Ensuring disbursements are recorded timely and accurately.
- Assist with the preparation of monthly invoices and creditor invoices.
- Prepare and circulate trust account statements as required.
5. Team Collaboration:
- Work closely with other administrative and legal staff to ensure seamless workflow and communication.
- Participate in team meetings and contribute to process improvements.
Qualifications, Experience & Skills
- Qualifications such as a Certificate or Diploma in Legal Studies (or similar) are desirable but not essential if history of previous experience can be established.
- Minimum 3 years experience as a legal secretary, preferably with experience in family law.
- Strong attention to detail.
- Excellent typing and document preparation skills.
- Excellent verbal and written communications skills.
- Ability to handle confidential information with discretion and professionalism.
- Proficiency in Microsoft Office Suite and legal practice management software.
Type of Appointment – Full Time
Normal working hours are between 8.30am and 5.00pm Monday to Friday.
Salary – Competitive, commensurate with experience.
To apply online, please click the appropriate link.
Alternatively, email your cover letter and Resumè to
[email protected].
For a confidential discussion, please contact Kara on (08) 8177 5888.
📌 Senior Family Law Legal Secretary (Adelaide)
🏢 Clelands Lawyers
📍 Adelaide