Job Description

Recruitment Specialist | Japan–Australia & Malaysia Markets | World Mode Holdings

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Position: Procurement Officer

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Location: Sydney, NSW

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Job Types: Full-time

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Permanent residency or Australian citizenship is required.

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Role Summary

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As a Procurement Officer, you will manage end‐to‐end purchasing for hardware, software, and services, partnering closely with Sales, Project Delivery, and Finance to ensure cost‐effective sourcing, timely delivery, and accurate records.

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You'll run RFQs/RFPs, negotiate with suppliers, raise POs, track orders, and support licensing renewals.

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Key Responsibilities

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- Source & evaluate suppliers: run RFQs/RFPs, compare quotations, negotiate pricing, payment terms, and SLAs.
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- Raise & manage POs: prepare purchase requisitions and POs, ensure approvals per policy, maintain accurate item/pricing data.
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- Licensing & renewals: coordinate renewals for software/subscriptions and maintain entitlement records and expiry calendars.
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- Order tracking & logistics: monitor lead times and shipment status, coordinate deliveries with vendors/customers across AU/NZ, and elevate delays.
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- Sales & project support: build BOMs and costings with Sales/PMs,



assist with urgent RFQs and special bids.
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- Invoice reconciliation: match supplier invoices to POs and receipts, resolve pricing/quantity discrepancies with Finance.
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- Supplier management: maintain preferred supplier lists, track performance (on‐time delivery, quality), and drive cost‐saving initiatives.
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- Data & compliance: keep ERP/records up to date, ensure compliance with company policies and trade regulations, manage onboarding docs/NDAs.
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- Reporting & improvement: meet procurement KPIs (cost reduction, on‐time delivery), standardized templates and workflows.
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Qualifications & Skills

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- Experience in procurement or purchasing (IT/Telco or distribution environment preferred).
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- Robust negotiation, attention to detail, and stakeholder communication skills.
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- Competent in Excel and ERP systems (e.g., Salesforce).
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- Ability to manage multiple priorities and deliver to deadlines.
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- Japanese language proficiency is required (business‐level reading and writing).
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Seniority level: Entry level

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Employment type: Full-time

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Job function: Purchasing

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Industries: Telecommunications

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📌 Procurement Officer (New South Wales)
🏢 World Mode Australia
📍 New South Wales