Job Description

Vortex Property Group is a well-established developer-builder known for delivering high-quality, design-focused residential projects. With a strong reputation built since 2002, we take a hands‐on approach across the full development lifecycle.

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We're growing and looking for a Contracts Administrator to join our team and play a key role in delivering projects on time and within budget.

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About the Role

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This is a hands‐on, end‐to‐end Contracts Administration role supporting residential construction projects from procurement through to completion.

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You'll maintain the company's high standards and be responsible for managing contracts, coordinating subcontractors and suppliers, tracking costs, and maintaining accurate project documentation.

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As a boutique business, our team works collaboratively across all areas of the business. You will be expected to step in, support different functions, and contribute beyond your core responsibilities when needed.

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Key Responsibilities

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- Prepare, review, and manage contracts, subcontracts, purchase orders, and variations
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- Ensure quality control of contracts, ensuring to reflect project scope, pricing, timelines, warranties, and obligations.
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- Maintain contract registers and track obligations, milestones, and key dates
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- Manage tendering processes including RFQs, quote comparisons, and procurement scheduling
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- Coordinate subcontractors, suppliers, and ensure compliance (insurances, licences, WHS), including alignment with scheduling, budgets and timelines.
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- Process progress claims, invoices, and manage payment schedules
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- Track project costs, variations, and support forecasting and reporting
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- Liaise with project teams, consultants, and stakeholders
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- Maintain project documentation including RFIs,



site instructions, and meeting minutes
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- Assist with risk assessments related to contracts and provide recommendations to mitigate contract risk (delays, defective work, cost overruns).
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- Ensure compliance with NSW legislation, NCC, and residential building standards
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- Support broader business operations as required
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About You

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- 3+ years' experience in Contracts Administration (residential construction preferred)
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- Strong understanding of contracts, procurement, and cost control
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- Experience with variations, progress claims, and subcontractor management
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- Highly organised with strong attention to detail
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- Excellent communication and coordination skills
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- Proficient in construction software and Microsoft Office
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- Relevant qualifications in Construction Management, Building, or similar (desirable or experience equivalent)
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Key Attributes

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- Proactive and adaptable
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- Strong team player with a "get it done" mindset
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- Comfortable working in a small business environment
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- Willing to step outside your core role when neededTakes ownership and accountability
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Why Join Us

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- Work directly with decision-makers in a highly engaged team
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- Be part of a boutique builder where your input truly matters
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- Exposure across the full project lifecycle
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- Diverse role with real responsibility and variety
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- Supportive, down‐to‐earth team culture
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- Competitive salary aligned with experience
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Apply Now

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If you're looking for a role where you can own your work, contribute across the business, and grow with a tight‐knit team, we'd love to hear from you. Apply Now!

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Vortex Property Group are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive workplace for all employees.

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📌 Contract Administrator (New South Wales)
🏢 Vortex Property Group
📍 New South Wales