Job Description

Role Details

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Role type: Full time; Fixed-term until 31 May 2027

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Department: Student and Scholarly Services

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Salary: UOM 7 – $111,275 – $120,453 p.a. plus 17% super

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About the Role

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Lead graduate research administration across the University, coordinating policy‐compliant candidature support, building best‐practice systems, training, and processes, and managing a small specialist team.

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Responsibilities

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- Lead and mentor a small team delivering high‐quality graduate research administrative support across the University.
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- Coordinate development and delivery of training, documentation and updates on candidature management for staff and researchers.
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- Oversee complex candidature processing and provide expert advice, including managing unsatisfactory progress cases with senior leaders.
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- Act as subject‐matter expert for graduate research systems, leading testing and supporting implementation of changes.
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- Contribute to Graduate Research strategy, priorities and culture, ensuring responsive, effective support for graduate researchers.
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Qualifications

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- Degree‐level qualification plus substantial experience in graduate research administration or graduate researcher support within a complex tertiary education environment.
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- Strong understanding of the unique academic and personal issues facing graduate researchers.
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- Exceptional written and verbal communication skills, engaging diverse stakeholders and managing expectations with professionalism.
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- Strong analytical and problem‐solving skills to design creative solutions and negotiate outcomes in challenging cases.
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- Excellent organisation and project management, improving processes and meeting competing deadlines.
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- Experience leading, inspiring and training a small team, fostering continuous improvement and a positive collaborative culture.
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- Confident use of large integrated databases and Microsoft Office, ideally with experience of TechnologyOne or similar systems.
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Benefits

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- 17% superannuation
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- Salary packaging
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- Health and wellbeing programmes
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- Discounted services including Bupa health insurance and Melbourne Theatre Company
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- Professional development opportunities (e.g., Academic Women in Leadership, LinkedIn Learning)
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- Flexible work arrangements supporting inclusion and well‐being
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- Progressive leave provisions, including parental, gender affirmation and cultural leave
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- Employee Assistance Programme for health and wellbeing support
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Equal Opportunity Employer

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The University of Melbourne is an Equal Opportunity Employer and a child‐safe organisation. The diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed.

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Indigenous Applicants

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We aspire to be the University of choice for Indigenous Australians. Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team. Visit our Indigenous staff page to learn more about our investment and support for Aboriginal and Torres Strait Islander staff.

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📌 Graduate Research Coordinator (Victoria)
🏢 University Of Melbourne
📍 Victoria