Permanent full time
Moorabbin location
Robust administrator with document control experience
Excellent salary

The Company:
An established Australian building services organisation is seeking an experienced Administration & Document Control Coordinator to provide high level administrative support while playing a key role in maintaining the company's Group Management System (GMS).

The Role:
Reporting to the Executive Assistant to the Managing Director, this is a varied position combining document control, audit support and administration, offering the opportunity to work closely with senior leadership and contribute to maintaining strong business systems and processes.

Key Responsibilities include:
Provide confidential administrative support to senior management
Take ownership of the day to day administration and maintenance of the Group Management System (GMS)
Manage document control, version control and document registers, ensuring documents are correctly updated, replaced, archived and retained in accordance with company requirements
Assist with internal and external audits and support the company in maintaining ISO accreditation requirements
Assist with the rollout and ongoing administration of the Microsoft Dynamics CRM platform
Coordinate project meetings, prepare agendas,



minutes and action registers
Produce reports, presentations, spreadsheets and business documents
Provide general administrative support including filing, scanning, archiving and document preparation

About You:
3–5 years' experience in an administration, executive support or document control role
A minimum of 2 years experience in document control is essential
Previous administration experience involving audits, quality systems or compliance documentation is ideal, particularly in an ISO accredited setting
Solid computer skills. Experience supporting CRM systems or business software is highly regarded.
Excellent communication, organisation and attention to detail
Experience maintaining records, databases or document management systems
A professional, confidential and customer focused approach
Experience within construction, engineering, building services or a technical environment will be advantageous but is not essential

If you're a strong administrator with document control experience looking for a varied role where you can make a real contribution to business systems, process improvement and project support, we'd love to hear from you. Apply NOW!

📌 Administration & Document Control Coordinator Moorabbin
🏢 Australia Wide Personnel
📍 Moorabbin