About the Role:

We are seeking a highly capable and trusted Executive Assistant to provide proactive, confidential and high-level support to the Chief Executive Officer and Executive Leadership Team.

This pivotal role will coordinate executive priorities, governance activities, meetings, communications and key stakeholder relationships to enable effective leadership across the business.

The successful candidate will demonstrate exceptional organisation, sound judgement, discretion and adaptability while working autonomously in a quick-paced workplace.

Key Responsibilities:
Manage complex executive calendars, appointments, meetings and travel arrangements.
Prepare meeting agendas, presentations, briefing papers and correspondence.
Coordinate leadership meetings, including recording actions and following up on deliverables.
Act as a key point of contact between executives, employees, clients and external stakeholders.
Handle confidential information with professionalism and discretion.
Prioritise incoming communications and respond or escalate where appropriate.
Support planning, reporting and delivery of executive-led projects and initiatives.




Arrange events, workshops, offsites and stakeholder meetings.
Maintain accurate records, files, registers and executive documentation.
Identify prospects to improve administrative processes and ways of working.
Provide general administrative support to the leadership team as required.

Skills and Experience:
Minimum 3 years’ experience as an Executive Assistant or Senior Personal Assistant supporting C-suite or Board-level executives;
Experience supporting C-suite executives preferred
Excellent organisational, diary-management and time-management skills.
Strong written and verbal communication skills.
High level of discretion when handling confidential or sensitive information.
Ability to manage competing priorities and work effectively under pressure.
Robust attention to detail and proactive problem-solving ability.
Confidence working independently and exercising sound judgement.
High level of proficiency with Microsoft Office or Google Workspace, including presentation and calendar tools.

📌 Executive Assistant – Test Post Brisbane
🏢 Sana Bidco Pty
📍 Brisbane