Wheelchair Sales Indesign is a trusted, NDIS-registered provider based in Australia, specialising in custom manual and powered wheelchairs, seating solutions, and mobility aids.
For over 30 years we have been helping people with disabilities achieve greater independence through high-quality products and genuinely caring service.
We are a small, tight-knit team that values compassion, precision, and making a real difference every single day.
About Us – Wheelchair Sales Indesign
Wheelchair Sales Indesign is a trusted, NDIS-registered provider based in Australia, specialising in custom manual and powered wheelchairs, seating solutions, and mobility aids.
For over 30 years we have been helping people with disabilities achieve greater independence through high-quality products and genuinely caring service.
We are a small, tight-knit team that values compassion, precision, and making a real difference every single day.
Role Overview
We are seeking a reliable and detail-orientedPart-Time Administratorto support our growing operations.
This role is ideal for someone who enjoys working in a structured setting, has strong organisational skills, and can communicate confidently with clients and suppliers.
This position is offered3–4 days per week, with flexibility around days and hours for the right candidate.
Key Responsibilities
Manage end-to-end invoicing and payments using Quickbooks (NDIS bulk payments, private, iCare, etc.)
Schedule assessments, repairs, trials, and deliveries via ServiceM8




Maintain flawless file organisation and version control in Dropbox
Act as the primary point of contact for:
Plan Managers (submitting claims, following up payments, resolving discrepancies)
Occupational Therapists (booking trials, sending quotes, coordinating paperwork)
Support Coordinators and NDIS planners
Other disability providers and funding bodies
Handle sensitive client enquiries with patience, empathy and exceptional attention to detail
Ensure 100% NDIS compliance (quotes, service agreements, progress notes, reports)
Reconcile payments daily and chase outstanding invoices professionally
Essential Requirements
Minimum 1 years' hands‐on experience using Quickbooks (essential)
Minimum 1 year using ServiceM8 (essential)
Dropbox organisation skills (essential)
Proven experience dealing directly with Plan Managers, OTs, NDIS, and iCare
Extremely high attention to detail – "very organised" is non-negotiable
Naturally patient, empathetic and customer-service focused
Happy and capable of working completely alone for 5-6 hours/day
Excellent written and verbal communication (professional yet warm tone)
What We Offer
Part Time role with Wheelchair Sales Indesign
$***** per hr @ 3-4 days a week
Full initial training period
Join a respected, values-driven family business where your work directly changes lives
Applications close 30th March or sooner
We can't wait to welcome the next team member who shares our passion for helping people move freely and live fully.
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📌 Part Time Administrator (New South Wales)
🏢 WheelChair Sales Indesign
📍 New South Wales