Logical Staffing Solutions – Campbellfield VIC
A well-established and growing organisation within the environmental services and waste management sector is seeking a capable and detail-oriented Admin & Finance Officer to support the smooth running of the office and financial administration functions.
Reporting to the Administration & Finance Manager, this role is integral to ensuring accurate invoicing, effective financial processing and high levels of customer service across the business.
The successful candidate will play a key role in supporting both operational and financial administration activities while maintaining strong internal and external stakeholder relationships.
This is an excellent opportunity for an organised and proactive administration professional looking for astable part time role within a supportive team environment.
Key Responsibilities
Accounts Receivable & Invoicing
Prepare and process accurate client invoices
Import financial data from Wastedge to Xero following approval
Process customer payments and manage debtor enquiries
Follow up outstanding invoices and maintain debtor records
Upload invoices and documentation to customer portals for payment
Maintain records including job numbers, reduction schedules and trade waste logs
Accounts Payable
Process trade creditor invoices and prepare supplier payments
Reconcile creditor accounts at month end
Liaise with suppliers regarding costing and invoice queries
Payroll Support
Assist with weekly payroll preparation
Maintain employee records including staff updates and emergency contact details
Administration & Office Support
Provide administrative assistance to management as required
Maintain filing systems and internal records
Manage office supplies and general office maintenance
Attend to incoming calls and visitors
Support OHS activities and participate in internal meetings
About You
Previous experience in an accounts administration or office support role
Strong attention to detail and excellent organisational skills
Ability to manage multiple tasks and meet deadlines
Excellent communication skills with both internal teams and customers
Strong numeracy and literacy skills
Ability to work autonomously and take initiative
Experience within the transport, logistics or waste management industry
Experience using Xero, Wastedge, Tanda or similar systems
Understanding of accounting processes including GL coding and bank reconciliations
Why Join This Organisation?
Supportive and collaborative team environment
Stable and well-established business
Opportunity to contribute to an environmentally responsible organisation committed to quality and safety
Please Note: Only candidates with unrestricted rights to work in Australia will be considered for this position.
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