Construction Administrator / Scheduler | Part-Time or Full time
mySAM Services Pty Ltd - Murphys Creek QLD
Are you an experienced construction administrator who knows how to keep jobs, trades, customers and the office running smoothly?
We're a growingelectrical and construction businesslooking for a capableConstruction Administrator / Schedulerto take ownership of the day-to-day administration and coordination of our business.
This is a hands-on role suited to someone who understands the realities of working in construction and service industries and can confidently manage competing priorities without needing to be constantly directed.
You'll work closely with our electricians, project managers, customers, suppliers and subcontractors to make sure jobs move efficiently from booking through to completion.
About the Role
Your responsibilities will include:
Scheduling and coordinating service, maintenance and project work
Creating, updating and managing jobs inServiceM8
Coordinating electricians, trades and field staff
Liaising with customers, suppliers and subcontractors
Preparing quotes, variations, purchase orders and invoices
Managing job and client documentation
Assisting withQBCC compliance and construction documentation
Bookkeeping including accounts payable, accounts receivable and bank reconciliations
Maintaining accurate records inXero and ServiceM8
Supporting payroll and general financial administration
Following jobs through from booking to completion and ensuring nothing gets missed
Handling customer enquiries professionally and helping resolve issues
Identifying ways to improve systems, processes and office efficiency
What We're Looking For
We're looking for someone who canhit the ground runningand take genuine ownership of their work.
You'll ideally have:
Extensive administration experience within theconstruction, electrical, building or service industries




ACertificate IV in Bookkeeping & Accounting or equivalent
Experience with construction documentation and compliance
A good understanding ofQBCC requirements
Strong organisational and time-management skills
Excellent attention to detail
Strong written and verbal communication skills
The confidence to work independently and make decisions
A proactive, practical approach to problem solving
Experience with these is highly regarded:
Xero
ServiceM8 or similar job management software
Electrical or trade businesses
Scheduling trades or technicians
Construction project administration
Procurement and supplier management
Client contracts and variations
Don't worry if you haven't used every system listed.If you have strong construction administration experience and the right attitude, we'd still like to hear from you.
What You'll Be Like
You'll probably be someone who:
Gets things done without waiting to be asked
Can see what needs to happen next
Stays calm when things get busy
Is comfortable dealing with trades, customers and suppliers
Takes responsibility for getting jobs across the line
Notices problems and works out how to fix them
Keeps accurate records and follows things through
Enjoys being the person who keeps the business organised
Why Join Us?
We're building a growing business where good people are trusted to take ownership and make a difference.
You'll have:
A secure, long-term position
Part-time or full-time flexibility
Competitive salary based on experience
A supportive, down-to-earth team
Genuine autonomy and responsibility
A varied role where every day is different
The opportunity to improve systems and processes as the business grows
Direct involvement across the administration, scheduling and financial side of the business
This is an opportunity to become a key part of a growing business rather than simply filling a small administrative function.
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📌 Construction Administrator / Scheduler | Part-Time Or Full-Time (Queensland)
🏢 mySAM Services
📍 Queensland