we are looking for a friendly, organised and enthusiastic
Receptionist / Administrative Assistant
to join our growing team.
This is a full-time position based in
Marsfield, NSW ****
. As one of the first people our residents, families and healthcare professionals will meet, you'll play an important role in creating a warm, welcoming and positive experience for everyone who walks through our doors.
Working closely with our team, you'll help keep our reception and day-to-day administration running smoothly while providing caring and skilled support across the facility.
What you'll be doing
Welcoming residents, families, visitors and staff with a warm, friendly and professional approach
Managing the reception desk and creating a welcoming first impression
Answering and directing phone calls to the appropriate department or team member
Helping scheduling appointments, transport and escort bookings for residents
Manage enquiries from management, staff, residents and their families, volunteers, clients and external service providers ensuring that issues are appropriately redirected to right personals
Managing calendars for executive managers when required
Preparing, processing and maintaining accurate administrative records and documentation
Assisting with data entry, filing, general record keeping and achieving
Providing administrative support to different departments, including photocopying, scanning and preparing documents
Coordinating incoming and outgoing mail and packages throughout the facility
Assist CEO/CM for any memo, notice distribution and displaying among staff, residents and families




Helping Management team for general HR tasks such as maintaining staff file, initial set up for new staff members and staff roster
Helping create a positive, caring and supportive environment for our residents, families and team members
What we're looking for
Previous experience in a reception or administrative role, aged care sector knowledge is highly valued
Excellent communication skills, both verbal and written, with the ability to interact professionally with diverse groups
Strong organisational abilities and attention to detail
Proficiency with computer systems and office software (Microsoft Office suite)
Ability to multitask and prioritise workload in a busy environment
Professional demeanour and a genuine passion for providing quality customer service
Understanding of confidentiality and privacy requirements, particularly in aged care settings
Flexibility and willingness to support the broader team as needed
About us
St Catherine's Aged Care Services is a catholic based not for profit organisation, a dedicated provider of quality aged care services, we are committed to enhancing the lives of our residents through compassionate care and professional support. We pride ourselves on creating a welcoming, inclusive, and respectful environment where our residents can thrive. We support our staff with ongoing professional development and fostering a workplace culture where everyone feels valued and appreciated.
What we offer
We offer a competitive salary with tax-free salary packaging up to $15,990. As a member of St Catherine's Aged Care Services, you will benefit from a supportive work environment where your contributions are recognised and valued.
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📌 Receptionist/Administrative Assistants (Sydney)
🏢 seek.com.au
📍 Sydney