Part time: ***** hours per week
Office location: Bulimba, Brisbane
Muscle Mat is one of Australia's fastest growing home comfort brands. We design and sell premium home goods products direct to consumer, across Australia, New Zealand and the United States.
We are looking for a highly organised, proactive and hands‐on
Business Administration Coordinator
to join our team on a part‐time basis, working approximately ***** hours per week from our Bulimba office.
This is a varied role suited to someone who enjoys keeping things organised, following tasks through to completion and taking ownership of important administration details that keep a business running smoothly. You will work across general administration, invoicing, compliance, record keeping, reporting and coordination, while also providing some personal administrative support to the CEO.
We are looking for someone who is practical, resourceful and comfortable thinking on their feet. You should be someone who notices what needs to be done, follows up without being asked repeatedly and is happy to get involved in a wide range of tasks.
Key Responsibilities
Business Administration
Manage general office and business administration
Prepare, organise and maintain business paperwork and documentation
Maintain accurate business records, files, spreadsheets and internal documents
Complete forms, applications and other administrative paperwork
Keep administrative systems organised and up to date
Assist with miscellaneous administrative tasks as required
Invoicing & Accounts Administration
Assist with invoicing, receipts, expenses and other accounts administration
Liaise with accountants and bookkeepers
Gather and prepare documentation required for bookkeeping and accounting
Follow up on invoices, payments or financial paperwork where required
Maintain organised financial records and supporting documentation
Compliance & Record Keeping




Assist with business compliance requirements and associated paperwork
Help coordinate registrations, renewals, insurance documents and other business requirements
Maintain records relating to compliance and business administration
Track important deadlines, renewals and outstanding requirements
Liaise with external providers where documentation or information is required
Reporting & Documentation
Assist with preparing reports, summaries and supporting documentation
Gather and organise information required for internal or external reporting
Maintain spreadsheets, trackers and business records
Help ensure documents and reports are accurate, complete and submitted on time
Coordination, Bookings & Follow-Up
Make bookings and coordinate appointments, services, travel and other business requirements
Obtain quotes and organise suppliers or service providers
Follow up suppliers, contractors, staff and external parties
Keep track of outstanding tasks and ensure they are followed through to completion
Assist with meeting coordination, scheduling and general organisation
CEO & Personal Administration Support
Provide general administrative support to the CEO
Assist with calendar management, appointments and bookings where required
Provide occasional personal assistance, such as organising car servicing, appointments or other practical tasks
Help coordinate miscellaneous requests and follow-ups on behalf of the CEO
Handle confidential business and personal information with discretion
About You
We are looking for the following:
3+ years experience in business administration, executive assistance, office administration, operations coordinating or a similar role
Experience with invoicing, bookkeeping administration, compliance documentation and working with accountants or bookkeepers would also be beneficial.
Experience in the eCommerce space highly regarded
Experience with companies operating across multiple different countries highly beneficial.
#J-*****-Ljbffr

📌 Business Administration Coordinator (Brisbane)
🏢 Muscle Mat
📍 Brisbane