Woods & Co
are currently partnering with a well-established residential builder who specialise in Non-Retail projects, to recruit a
Project Administrator
to join their growing team.
This is an excellent opportunity for someone looking to build a long-term career within the construction industry. Working closely with experienced Project Managers, you will play a key role in supporting projects from pre-construction through to completion, ensuring documentation, approvals and project administration are delivered accurately and on time.
If you are highly organised, enjoy working across multiple projects, and thrive in a fast-paced setting, we'd love to hear from you.
The Role
You'll be responsible for managing the administration of a portfolio of projects, ensuring key milestones are met and providing support through the entire project lifecycle.
Your responsibilities will include:
Coordinating projects from pre-construction through to onsite delivery
Reviewing tender documentation and setting up new projects within internal systems
Coordinating approvals, permits, insurances and authority applications
Liaising with estimators, consultants, subcontractors and clients to ensure documentation is complete
Preparing contracts and coordinating contract execution
Ordering surveys, engineering reports, soil tests and other pre-construction requirements
Tracking RFIs, variations, approvals and project milestones
Assisting with project forecasting, reporting and program updates
Processing invoices, progress claims and maintaining project cost records
Supporting site teams within project administration throughout construction
Coordinating practical completion documentation, occupancy permits,



handover packs and final project close out
Providing regular updates to clients and internal stakeholders on project progress
Salary & Conditions
90,000 Per Year + Super
Melbourne
Construction
About You
We're looking for someone who enjoys working in a structured, quick-moving environment and takes pride in delivering accurate, high-quality work.
Ideally you'll have:
Previous experience in a Project Administration, Building Coordination or Client Liaison role
Exposure to the residential or commercial in one of these roles is critical
Excellent organisational skills with the ability to manage multiple projects simultaneously
Strong written and verbal communication skills
High attention to detail and a proactive approach to problem solving
Strong Microsoft Office skills, with Microsoft Project experience considered advantageous
The ability to build strong working relationships with both internal teams and external stakeholders
What's on Offer
Join a respected builder with a strong pipeline of work
Opportunity to work across diverse commercial and non-retail builds
Supportive and collaborative team environment
Ongoing career development and progression opportunities
Stable, long-term position with a reputable builder
Woods & Co Recruitment is committed to creating a positively diverse and inclusive workforce that values all backgrounds and experiences. We do not discriminate and encourage applications (no matter age or status) from Aboriginal and Torres Strait Islander people, people from culturally and/or linguistically diverse backgrounds, all members, and genders of the LGBTQI community and people with disability.
*You will only be contacted if you are shortlisted.
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📌 Project Administrator (Melbourne)
🏢 Woods
📍 Melbourne