About the Opportunity
We are seeking a highly experienced Board Administrator to provide short‐term cover for a well‐established, purpose‐driven organisation. This is a unique opportunity to support a respected leadership team within a values‐led environment, contributing to meaningful work that has a positive impact on the community.
This role is ideal for a seasoned professional who brings maturity, discretion, and extensive board‐level experience, and is looking for a flexible, part‐time engagement.
Key Responsibilities
Coordinating Board meeting logistics (both onsite and virtual)
Preparing and distributing agendas and board papers
Attending Board meetings and taking accurate, manual minutes (no AI tools)
Tracking, following up, and reporting on action items
Supporting light diary management, including forward planning and coordination
Ensuring seamless meeting delivery, including room set‐up and catering for onsite sessions
Providing administrative support to senior leadership, including calendar oversight
Onsite Board Meetings: Monday 24 August & Monday 21 September
Virtual Board Meetings: Monday 31 August & Friday 28 September
Start Date: Week commencing 27 July (handover included)
About You
Minimum 5 years' experience supporting Boards at a professional level
Proven ability to take high‐quality, detailed minutes manually
Exceptional organisation, discretion, and professionalism




Confidence liaising with senior stakeholders and board members
Strong working knowledge of Microsoft Outlook, Microsoft Teams, and Board portals (experience with OnBoard is highly regarded)
A proactive, detail‐oriented approach, with the ability to work autonomously
Hybrid arrangement option (remote work with required onsite attendance)
Supportive, collaborative, and long‐standing team
Structured and qualified setting with a strong focus on governance
Why Apply
This is an excellent opportunity to step into a well‐run, purpose‐driven organisation and provide meaningful support during a key period. The role offers flexibility, autonomy, and the chance to work alongside an experienced and dedicated leadership team.
Apply Now
Apply now if you are a seasoned Board Administrator seeking a short‐term, part‐time role where your expertise will make an immediate impact.
Dixon Appointments values diversity and inclusion and is committed to providing a safe, inclusive and barrier‐free recruitment experience. Please indicate your preferred method of communication in your application, and let us know if you require any adjustments when dealing with us.
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📌 Board Administrator (Part-Time Contract | 10 Weeks) (Melbourne)
🏢 Dixon Appointments | Recruitment Agency
📍 Melbourne