About the role
Greenworx is seeking a proactive, highly organised, detail-oriented individual to join the team in providing scheduling, coordination and administrative support across projects and day-to-day operations.
The successful candidate will be responsible for coordinating schedules, maintaining all job-related documentation including invoicing, quotations, tracking jobs/progress, supporting all team members and ensuring information is communicated accurately and efficiently between internal teams, clients, contractors and suppliers.
Key responsibilities
Develop, maintain and update project schedules and work programs.
Complete all invoicing and the distribution of these ongoing to ensure timely payment using MYOB and various client work order portals.
Assist with Suppliers, Contractors, Purchase Orders, and other project-related documentation.
Coordinate resources, personnel, contractors, equipment and site activities.
Schedule meetings, site visits, deliveries and project activities.
Monitor schedule changes and communicate updates to relevant people.
Provide day-to-day administrative support to Director, Operations Manager, Contracts personnel and all other teams as needed.
Maintain client communication/email communication/phone call enquiry files and any other documentation as required.




Prepare and distribute meeting agendas (toolbox/safety), minutes, action lists and job updates.
Liaise with clients, contractors, suppliers and Greenworx Teams.
About you
Previous experience in project administration, scheduling, coordination or a similar role.
Strong organisational and time-management skills.
Excellent attention to detail and accuracy.
Strong written and verbal communication skills.
Ability to manage multiple priorities and deadlines.
Proficiency with Microsoft Office, particularly Excel, Outlook and Word.
Experience with MYOB, Salesforce or any similar database and Work Order Portals.
Ability to work independently while also supporting a wider team.
Strong problem-solving and follow-up skills and the ability to work under pressure.
Previous experience in construction, engineering, maintenance or a project-based environment is advantageous.
Benefits
A supportive and cooperative working environment.
Opportunities to develop project coordination and administration skills.
Exposure to a range of blue-chip clients and projects across Perth.
About us
Greenworx is a dynamic and successful player in the Landscape Industry.
We have been in operation for 30+ years and are committed to delivering exceptional service to our clients.

📌 Scheduler & Project Administrator (Perth)
🏢 Greenworx
📍 Perth