Administrative Assistant | Accounts Payable

Position Description – National Bookkeeper and Accounts/Administrative Assistant (Finance Division). This Position Description is intended as a guide to the performance of your responsibilities and duties. In addition to the duties detailed below, you may be required to undertake other responsibilities and duties that are considered within your role and skill level. As a National Accounts Assistant you are responsible for supporting the accountants with day‑to‑day operational finance tasks and will report to the National Accountants & Chief Financial Officer.

Key Responsibilities and Duties

- Daily processing of bank reconciliations for:
- Individual administration accounts
- Entity accounts
- Trust accounts

- Processing Trust account allocations and payments
- Allocation of Principal credit card expenses
- Preparing weekly/monthly payments
- Attending to stakeholder enquiries (including Principals, staff, suppliers, Government agencies, etc.)
- Other duties as directed from time to time.

Key Selection Criteria





Qualifications

- Completion of Year 12
- Qualifications in Accounts Payable would be an advantage

Experience

- Experience in Bank Account Reconciliations and Accounts Payable is required
- Understanding of general ledger and general journals is desirable
- Knowledge of Xero and ApprovalMax would be of advantage
- Good computer skills and knowledge of the Microsoft Office suite
- Ability to manage time and set priorities
- Positive verbal and written communication skills

Hours

8:30am to 3:00pm; Monday to Friday (28 hours per week).

Remuneration

The salary and superannuation package will be agreed with the successful applicant, taking into account skill level and experience.

Location of Work

Melbourne office.

Seniority Level

- Associate

Employment Type

- Part-time

Job Function

- Finance and Accounting / Auditing
- Accounting and Office Administration

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📌 Administrative Assistant | Accounts Payable (Melbourne)
🏢 Affinity Talent
📍 Melbourne