Geelong Anaesthetic Group is a specialist anaesthetic practice supporting 32 Anaesthetists across Geelong and surrounding regions. We work closely with hospitals, surgeons, and patients to ensure accurate billing, explicit communication, and smooth peri‑operative coordination.

We are expanding our administration team and are seeking an experienced medical administrator who is confident with medical billing, quotes, and healthcare systems. This is a hands‑on role suited to someone who enjoys accuracy, structure, and responsibility in a busy specialist environment.

About the role

This is a full‑time, office‑based position with a strong focus on:

- Preparing anaesthetic fee estimates

- Processing and submitting anaesthetic accounts

- Handling patient and hospital enquiries professionally and clearly

You’ll work as part of a capable admin team and will liaise daily with patients, hospitals, surgeons, and anaesthetists. Attention to detail and confidence in billing processes are critical.

This role will not suit entry‑level candidates or those without prior medical administration exposure.

Key responsibilities

- Preparing anaesthetic quotes and fee estimates

- Accurate processing and electronic submission of accounts

- Managing incoming calls and patient enquiries

- Coordinating bookings with hospitals and surgical teams

- Liaising with health funds, Medicare, and third‑party platforms

- Managing medical documentation and maintaining confidentiality

- Maintaining accurate records and data integrity





- Providing general administrative support to doctors and the Practice Manager

About you (essential)

- Minimum 2 years’ experience in medical administration and/or medical billing

- Working knowledge of Medicare and private health fund billing

- High accuracy with data entry and financial information

- Confident communicator with patients and health professionals

- Comfortable working with medical software (MediTrust experience highly regarded)

- Proficient in Microsoft Office

- Organised, reliable, and able to manage competing priorities

- Able to work independently while contributing positively to a team

What we offer

- Up to $35 per hour, depending on experience

- Annual bonus

- Stable, full‑time role in a specialist medical practice

- Supportive and experienced administration team

- Ongoing training and skill development

- Convenient Geelong location

Employment conditions

This role is covered under the Health Professionals and Support Services Award 2020. All pay rates, leave entitlements, and conditions comply with Fair Work requirements.

How to apply

Please submit your resume and a short cover letter addressing the essential criteria by COB Friday 18th September 2026.

Please note:

- Shortlisting will commence immediately

- The role may close early if a suitable candidate is appointed

- Only shortlisted applicants will be contacted

- Geelong Anaesthetic Group conducts recruitment in‑house and does not accept agency enquiries

📌 Medical Administration & Billing | Anaesthetic Practice (Full‑Time) Geelong (Warrnambool)
🏢 Geelong Anaesthetic Group
📍 Warrnambool