An exciting role for a bookkeeper/administrator in a rapidly growing mining-related business. Based in Rockingham, the business requires a dedicated bookkeeper and administrator who will manage the day-to-day tasks required to ensure the efficient operation of the business. The role will require someone capable of doing invoices, purchase orders, managing shipping and logistics requirements, keeping track of stock, and all other administration requirements for the smooth operation of the business.
The business is part of a larger group of companies and there will be some overlap and cooperation with the head of finance based in Brisbane, but with direct reporting to the General Manager Operations based in Rockingham.
The position offers a competitive package for the right person.
Key responsibilities
- Own and manage all day-to-day administrative functions across the business
- Ensure consistent, accurate, and timely handling of documentation, communication, and reporting
- Establish and maintain clear administrative systems and workflows
- Oversee invoicing, purchase orders, and expense tracking
- Ensure timely and accurate processing of accounts payable and receivable
- Support cash flow visibility through accurate tracking and reporting
- Provide administrative support to operations and field teams
- Coordinate scheduling, job tracking, and internal communication
- Develop and maintain administrative systems and procedures
- Maintain compliance-related documentation and ensure records are audit-ready
About you
- Solid proficiency in business systems (e.g. MYOB, Excel, CRM tools)
- Solid understanding of financial administration processes
- Experience managing documentation and internal systems
- Highly organised with strong attention to detail
- Ability to manage multiple priorities and meet deadlines
- Proactive and takes ownership
- Strong problem-solving mindset
- Clear communicator with a professional approach
- Experience in an administration or office management role
- Exposure to financial processes (invoicing, accounts, reporting)