Jellis Craig Boroondara is seeking an organised, proactive and highly capable Executive Assistant / Sales Assistant to support a fast-paced, high-performing Sales Consultant.

This is a pivotal role for an experienced real estate professional with exceptional administration skills who enjoys taking ownership, anticipating what needs to be done and ensuring every aspect of the sales process runs smoothly.

While administration will be the primary focus, you will also be willing to step into the field during busy campaign periods, assisting with buyer appointments, Open for Inspections, auctions and other sales activities as required.

About the Role

Working closely with a successful Consultant, you will manage the day-to-day administration, campaign coordination and client support required to operate a high-volume sales business.

Your responsibilities will include:

- Managing the consultant’s diary, appointments and daily priorities

- Preparing market appraisal documentation and listing presentations

- Coordinating new listings from authority through to campaign launch

- Managing sales file administration and ensuring all compliance requirements are met

- Preparing Open for Inspection schedules and campaign calendars

- Maintaining accurate CRM records, buyer activity and client information

- Supporting vendor communication and preparing campaign updates

- Coordinating auction documentation and settlement administration

- Assisting with prospecting, database management and business development activities

- Liaising with clients, buyers, solicitors, suppliers and internal support teams

- Attending buyer appointments, Open for Inspections and auctions during busy periods

- Providing broader sales support to help maintain an exceptional client experience





This is a varied and hands-on position where no two days will be the same. You will be the organisational hub behind a highly successful sales business and an important part of its continued growth.

About You

To be successful in this role, you will bring:

- Previous real estate administration or sales support experience

- A high level of administration capability and attention to detail

- A strong understanding of real estate sales processes, campaigns and compliance requirements

- Working knowledge of Box + Dice or a similar real estate CRM

- Exceptional organisational and time-management skills

- Confidence managing competing priorities in a fast-paced environment

- Excellent written and verbal communication skills

- A proactive mindset and the ability to anticipate the needs of a busy Sales Consultant

- A positive, flexible and solutions-focused attitude

- Confidence engaging professionally with vendors, buyers and suppliers

- A willingness to assist in the field when required

- A current driver’s licence and reliable vehicle

- A high level of professionalism, confidentiality and discretion

What’s on Offer

- Full time position within a fast-paced and successful sales workplace

- Opportunity to work directly alongside a high-performing Sales Consultant

- A varied role combining administration, campaign coordination and in-field support

- Supportive, collaborative and professional workplace culture

- Modern offices with excellent systems and technology

- Opportunity to take ownership of the role and make a genuine contribution to the continued success of the business

If you are an experienced real estate administrator who thrives on pace, variety and responsibility—and you are ready to become an integral part of a high-performing sales business—we would love to hear from you.

📌 Full -Time Executive Assistant / Sales Assistant (Hawthorn)
🏢 Jellis Craig
📍 Hawthorn