About the role

We're seeking a highly organised, versatile and proactive Executive Assistant & Marketing Coordinator to support a busy and growing live entertainment, hospitality and events business. This is a hands-on and diverse role for someone who enjoys working across several areas of a business. You'll play a key role in day-to-day operations, helping with marketing activity, administrative systems, booking coordination, finance support and special projects. The role will suit a capable self-starter who thrives on structure, follows tasks through to completion, and enjoys meaningful exposure to the day-to-day running and future development of a new live music and hospitality venue.

Key responsibilities
Coordinate and deliver day-to-day marketing activity, including social media, email newsletters, EDMs, ticket-sale campaigns, basic design assets and event promotion
Support marketing planning through content calendars, campaign schedules, copywriting, audience communications and coordination of promotional assets
Provide high-level administrative support across scheduling, correspondence, meeting preparation, record keeping, follow-up and project coordination
Assist with finance-related administration, including invoice processing, expense tracking,



purchase documentation and budget-reporting inputs in coordination with the finance team
Support venue booking and scheduling administration, including calendar holds, offer documentation, show files, internal booking records, and liaison with artists, agents, promoters and external partners as required
Assist with the planning and delivery of special projects, recent initiatives and business-growth opportunities
Maintain clear, accessible documentation, shared folders, passwords, handover notes and operating procedures to ensure continuity across the business
Identify practical opportunities to improve systems, communication flow, customer experience and internal efficiency

About you
Has solid administration and coordination skills
Is highly organised, adaptable and calm under pressure
Can manage multiple priorities and deadlines with confidence
Communicates clearly and professionally
Has an interest in marketing and social media
Enjoys working both independently and collaboratively
Is detail-oriented and solutions-focused
Has a proactive, can-do approach and a genuine willingness to learn

📌 Executive Assistant Melbourne
🏢 Recognized
📍 Melbourne