About the role

The Project Coordinator plays a critical support role in ensuring projects are delivered efficiently, accurately, and in alignment with project milestones and practice standards. This role acts as the frontline of project delivery — supporting project teams through program coordination, documentation management, consultant liaison, reporting, meeting administration, contract administration, and project governance. The ideal candidate is highly organised, commercially aware, process-driven, and comfortable operating within a fast-paced design-led workplace.

Key responsibilities
Coordinate project workflows across all design and delivery stages
Assist in maintaining project programs, timelines, and milestone tracking
Monitor action items, deliverables, and project deadlines
Support project resourcing coordination in collaboration with Principal, Project Management and leadership
Prepare and maintain project schedules and status reports
Monitor and report on activity that meet social commitments embedded in project related consultancy agreements
Liaise with internal teams, consultants, clients, and external stakeholders to gather data for reporting




Monitor project progress against scope, program, and key deliverables
Maintain project filing systems and digital document control protocols
Assist with the issue and transmittal of drawings, reports, submissions, and correspondence
Manage social impact contractual commitments

About you
3+ years' experience in project coordination, architectural administration, contract administration, or design practice operations
Experience within architecture, design, construction, or related skilled services
Strong understanding of project delivery stages in Australian architectural practice
Excellent written and verbal communication skills
Exceptional organisational and multitasking capability
Robust attention to detail and process accuracy
Advanced Microsoft Office Suite skills
Experience with project management/document control platforms
Tertiary qualification in Business Administration, Project Management, Administration or other relevant qualification, desirable
General familiarity with construction documentation and workflows, desirable

📌 Project Coordinator Sydney (Australia)
🏢 candalepas associates
📍 Australia