We are looking for a friendly, organised and reliable Receptionist / Administration Assistant to join our team.
This is a diverse role that combines front-of-office reception with general administration, accounts support and day-to-day coordination. The successful candidate will be comfortable working across a range of tasks, managing competing priorities and ensuring the office runs efficiently.
Key Responsibilities
Manage the reception mailbox, responding to emails and distributing enquiries to the appropriate departments
Answer and direct inbound telephone calls in a professional and friendly manner
Greet and assist office visitors
Scan and enter sales and job delivery dockets
Enter employee timesheets into the relevant system
Prepare weekly clock cards for employees
Complete reference checks for credit applications
Prepare and type customer quotes from information provided by management
Scan, file and maintain documentation received from various departments
Receipt purchase orders and match them against invoices
Monitor office stationery and supplies and place orders when required
Maintain accurate filing and archiving systems
Assist with debtor collections and follow up outstanding accounts
Process COD client EFTPOS payments
Regularly check supplier back orders and maintain the relevant spreadsheet
Prepare and post job advertisements across appropriate recruitment platforms
Provide general administrative support and assist with ad hoc tasks as required
About You
We are looking for someone who is:
Organised and detail-oriented, with a solid focus on accuracy
Friendly and qualified, with excellent customer service skills
Confident communicating with customers, suppliers and team members by phone and email
Able to manage a variety of administrative tasks and prioritise effectively
Comfortable using computer systems and entering data accurately
Reliable, punctual and able to work independently
A proactive team player who is happy to pitch in and assist where needed
Discreet and professional when handling confidential business and employee information
Previous experience in reception, administration, accounts support or a similar role will be highly regarded.