JXB Projects is a collaborative construction business where teamwork, organisation and attention to detail are essential to successful project delivery. This role plays an important part in supporting project teams, maintaining compliance requirements, and ensuring the smooth operation of the business.

About The Role

You'll be responsible for:
Providing proactive support to business leaders and project teams to assist with project delivery, compliance and day-to-day operations
Managing compliance platforms including CM3, Vetta and related systems
Uploading, maintaining and auditing contractor documentation
Supporting WHS administration and compliance activities
Maintaining company records and filing systems
Coordinating meetings, schedules and project documentation
Managing office administration and business support activities
Supporting onboarding, inductions and employee administration
Purchasing office supplies and coordinating facilities requirements
Liaising with employees, subcontractors, suppliers and clients
Assisting with process improvements and operational efficiency initiatives
General administrative support across the business

About You

To be successful, you'll ideally have:




Previous experience in an Administration, Project Administration or Office Support role
Experience within construction, building, engineering or trades environments highly regarded
Exposure to contractor compliance platforms such as CM3, Avetta or similar
Understanding of WHS documentation and compliance processes
Robust organisational and time management skills
Excellent attention to detail
Strong written and verbal communication skills
Ability to manage multiple priorities and deadlines
Proactive approach with the confidence to work autonomously
Robust Microsoft Office skills

We're Looking For Someone Who Is
Organised and highly detail-oriented
Proactive and solutions-focused
Professional and reliable
Adaptable and willing to learn
Comfortable working across multiple functions
A solid communicator and relationship builder
Team-oriented with a positive attitude
Proud of keeping things running efficiently

Please note, applicants must have unrestricted Australian working rights. Only shortlisted candidates will be contacted. Thank you for understanding.
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📌 Admin & Project Support City Of Sydney
🏢 Allan Hall Human Resource Services
📍 City of Sydney