Admin / Secretarial / Office Support Administration Melbourne Permanent / Full Time Full-Time | Building Services Maintenance | Melbourne An established building services and maintenance business is looking for a highly organised Administrator / Scheduling Coordinator to join their busy and supportive team.
This is a varied, fast-paced role where you will play an important part in coordinating day-to-day service operations, scheduling technicians and trades, managing job information and providing administrative support across the wider team.
This opportunity would suit an experienced administrator who enjoys working in a busy environment, is confident juggling changing priorities and has previous exposure to scheduling, maintenance, trades, facilities, construction or field-based services.
The Role: Coordinating and scheduling technicians and trades across service and maintenance jobs Allocating jobs and responding to changes in schedules throughout the day Managing work orders from initial request through to completion Liaising with technicians, contractors, customers and internal stakeholders Updating job information, service records and internal systems Monitoring outstanding jobs and following up to ensure work is completed within required timeframes Handling incoming calls and email enquiries Preparing documentation,



reports and general correspondence Providing general administrative support to the wider operations team Assisting with other ad hoc administrative requirements as needed About You: Previous experience in an administration, scheduling, service coordination or operations support position Experience coordinating technicians, trades, contractors or a mobile workforce would be highly regarded Previous exposure to building services, facilities management, maintenance, construction, HVAC, electrical, plumbing or a similar service-based industry would be advantageous Solid organisational and time-management skills The ability to manage multiple jobs and changing priorities Confident communication skills and a professional approach Strong attention to detail and systems capability A proactive attitude and willingness to support the wider team What's on Offer?
Permanent, full-time opportunity Join an established business within the building services and maintenance sector Varied role combining administration, scheduling and service coordination Supportive and collaborative team environment Opportunity to develop your experience within a busy operations function If you are an experienced administrator who enjoys coordination, problem-solving and keeping a busy service team organised, we would love to hear from you.
Apply now for a confidential discussion.

📌 Service / Scheduling Administrator (Victoria)
🏢 FourQuarters Recruitment
📍 Victoria