RETAINED SEARCH / EXCLUSIVE LISTINGAbout our clientOur client represents workers across Australia's offshore oil and gas industry through an industrial partnership focused on workplace representation, member support and employment conditions.The office works with members, organisers, legal staff, partners, visitors and other stakeholders.
Administration supports this work through membership records, correspondence, reporting, travel coordination, referrals and day-to-day office operations.This role forms part of a team supporting reception, membership administration, accounts, communications and office operations, with training provided across systems, processes and member services.About the opportunityThis is a full time, office-based Administration Assistant role working Monday to Friday.
You will support reception, member enquiries, records, correspondence, reporting, travel, legal documentation and office operations.In this role, you will:Manage calls, emails, visitors and enquiriesBuild independent ownership of membership records and routine processes within 90 daysSupport organisers and legal staff with reports, referrals and travel within six monthsMaintain reception, meeting areas, supplies and office requirementsProgress towards autonomous management of administration priorities within 12 monthsYour work will include updating membership information, maintaining filing systems, preparing reports in Excel and Word, coordinating flights, accommodation and vehicle hire,



preparing referral documentation and handling incoming correspondence through Outlook.You will also help keep the office ready for staff and visitors by monitoring supplies, deliveries, meeting areas and equipment.About youWe are seeking someone with administration and reception experience who can manage member contact, records and office requirements while maintaining confidentiality.To be successful in this role, you will ideally have:Experience in administration, reception or office supportAnswering, screening and directing calls and emailsSupporting members, visitors, stakeholders or delivery personnelMaintaining records, databases, filing and confidential informationWorking knowledge of Outlook, Word and ExcelExperience with a CRM, membership database or similar system; NetSuite exposure is usefulExperience preparing reports, correspondence or support documentationCapacity to work autonomously after training and contribute within a teamWorking rights that support long-term employment in AustraliaWillingness to undertake a medical assessment and drug and alcohol testing for employmentExperience with travel coordination or documentation supporting legal or operational teams will also be relevant.What's on offerThis role provides the opportunity to take responsibility across reception, membership administration and office support rather than work within one administration stream.You will receive training and induction covering systems, processes and the requirements of the organisation.Please noteThis is a permanent role, and applicants must have working rights that align with long-term employment requirements in Australia.Sponsorship will not be provided.
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📌 Reception / Administration – Membership Services (Tasmania)
🏢 11 Recruitment
📍 Tasmania